Personnel Specialist

Job Summary:
Under general supervision, the Personnel Specialist oversees the City’s core talent management functions across the employee lifecycle, including recruitment coordination, onboarding, performance management, and workforce data oversight. The role supports departments in candidate selection processes, ensures compliant and efficient pre-employment and onboarding activities, and leads administration of the performance appraisal system. This position serves as a technical resource to supervisors on performance management and maintains personnel systems, position control data, and personnel budget tracking to support organizational effectiveness. Reports to the Human Resources Director.Essential Functions:
Talent Acquisition & Recruitment Coordination

• Prepares and posts job announcements; manages applicant tracking and recruitment workflows. 
• Screens and evaluates applications for minimum qualifications and eligibility. 
• Coordinates interview logistics and supports hiring managers to ensure process consistency and compliance. 
• Provides guidance to Department Heads and Supervisors on selection procedures, interview practices, and hiring documentation. 
• Facilitates and monitors pre-employment processes, including background checks, screenings, and required documentation. 
• Prepares hiring recommendations and ensures completion of all pre-employment requirements prior to onboarding.

Onboarding & Employee Lifecycle Administration

• Administers onboarding processes through Applicant Tracking/Onboarding systems, ensuring timely completion of required forms and acknowledgments. 
• Distributes and tracks personnel documentation, including policies, job descriptions, and compliance-related materials. 
• Coordinates benefits enrollment forms for eligible employees and ensures completion of required new hire documentation. 
• Maintains accurate employee records within the Human Resource Management System (HRMS). 

Performance Management Administration

• Manages and administers the organization’s Performance Evaluation Management System. 
• Ensures timely completion and compliance of employee performance evaluations. 
• Calculates merit increases based on appraisal evaluations and coordinates processing with payroll. 
• Develops and delivers training to supervisors on performance evaluation processes and documentation standards. 
• Provides ongoing guidance to supervisors on employee performance issues, corrective actions, and documentation practices. 

Workforce Planning & Budget Support

• Assists in the development and administration of the personnel budget. 
• Monitors departmental personnel budgets and position control data for accuracy and alignment with approved allocations. 
• Maintains employee roster, position control data, and organizational structure within the HRMS. 

Advisory & Compliance Support

• Serves as a resource to leadership on personnel policies, procedures, and best practices. 
• Ensures HR processes comply with applicable laws, regulations, and internal policies. 
• Supports audits, reporting, and analysis related to workforce data and HR metrics. 

Education and Experience:
Associate’s Degree from an accredited university and two (2) years of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Human Resources experience is preferred.
Special Qualifications:
Alabama Certified Human Resource Specialist Certification (AAPPA/PSHRA), required within three (3) years of hire.
Valid Driver’s License.

Successful applicants must pass a criminal background check (including driving history) and a pre-employment physical.

Salary : $49,859 - $79,775