What are the responsibilities and job description for the Fleet Services Specialist position at City of Flagstaff?
As the City’s newest Fleet Services Specialist, you will actively support and uphold the City’s stated mission and values. A successful candidate for this role would be comfortable talking to customers, being professional and firm with day to day business, as well as be proficient at data entry and accurate paperwork, and has experience with scheduling and good time management. Our Fleet Services Specialist also needs to be experienced in an automotive or equipment repair shop. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve.
EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)
- Provides excellent customer service to both internal and external customers.
- Collects vehicle repair information including vehicle history, warranty data through daily inspections or operator interviews.
- Prepares, processes, and closes work orders.
- Manages fuel system to include ordering fuel deliveries for the City fuel site, processing invoices, maintaining fuel logs, downloading fuel transactions from County data into Naviline, processing transactions, making corrections, and post for billing for all equipment.
- Acts as Fleet Buyer including processing daily orders, receiving and issuing vehicle/equipment parts and supplies.
- Performs administrative duties for Fleet Management including answering, screening, and directing telephone calls, providing general assistance, processing time sheets, payroll, purchase orders, and Personnel Action Forms.
- Schedules preventative maintenance services determined by time, hours, mileage, or user department schedules.
- Coordinates and tracks maintenance and repair jobs on City vehicles with contract vendors and dealers to expedite work and maximize benefits of dealer warranties.
- Manages Fleet's Naviline system including daily operations and updating the Fleet Maintenance Information System (inputting data, collecting records, and analyzing repair, parts, maintenance, and other costs associated with Fleet repair.)
- Calculates productivity rate for each mechanic and the entire shop.
- Performs related duties, as assigned.
- High School Diploma or G.E.D.
- Two years of related experience in service writing and parts procurement.
- Two years of computer experience including Microsoft products.
- Or any combination of education, experience, and training equivalent to the above Minimum Requirements.
DESIRED EXPERIENCE AND TRAINING
- Computer experience in Fleet management software and/or inventory systems.
- Advanced skills with Excel and creating spreadsheet and reports
OTHER REQUIREMENTS
- Must possess, or obtain upon employment, a valid Arizona driver's license.
- Regular attendance is an essential function of this job to ensure continuity.
- Must have the ability to be contacted and respond in a timely manner and be willing to work 12-hour shifts during snow operations, including weekends and holidays, as assigned.
CURRENT COMPENSATION AND BENEFITS:
We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.
Our total compensation package includes best-in-class benefits and an annual salary of $49,608.00 to $62,025.60, based on the candidate's qualifications and experience.
Arizona State Retirement System with 100% Match
Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%
457 Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness Employer
Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Workaversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountainline Bus Eco Pass, Aquaplex, and Recreation Centers
Please note that Compensation and Benefits are subject to change base on future policy change, budgetary impact and Council changes.
The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!
Salary : $49,608 - $72,800
