Program Administrator Creative Arts School

Veterans' Preference Applies 

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Under the general supervision of the Program Manager, the Program Administrator for the Creative Arts School is responsible for the administration and overall management of classroom operations, events planning, volunteer recruitment and training, and art instruction.  This position works to ensure a variety of safe, quality educational opportunities are made accessible to the public through the school’s arts education and youth camp programs. The Program Administrator works with a high degree of independence and builds and maintains strong relationships within the arts community to attract artists, promote educational offerings, and special events, and attract new members while enhancing the public image of the museum.

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Establishes initiatives to fulfill the mission of the Creative Arts School and increase local, statewide, national, and international awareness and prominence.
• Oversees the school’s operations including development, education and public programming, and staffing.
• Teaches various art classes to adults and children.
• Works closely with curators and installers to establish art exhibitions. 
• Works to ensure proper grant management/compliance and reporting.
• Manages and leads art instructors and volunteers. Serves as a liaison to artists and art non-profits in the city.
• Establishes goals and work priorities for the school, provides meaningful performance feedback to instructors and volunteers, nurtures and supports individual development, and recognizes and celebrates achievements.
• Works collaboratively with the Communications Department and other city staff in support of joint initiatives that promote the arts. Consults on facility rentals and opportunities to expand the use of all facility spaces.
• Leads and participates in all fundraising and programming development activities and contributes to grant writing and submission with the oversight and approval of the city. 
• Participates in the development of revenue-generating programs and services.
• Serves as spokesperson for the Creative Arts School program. 
• Establishes strong partnerships in the community continually working to attract and retain members and provide opportunities to engage art enthusiasts. Leverage digital marketing and multiple communication channels to enhance the public image of the Museum and to solicit interest and support.
• Coordinates with the city's communications to develop new public relations and marketing strategies to raise the profile and brand recognition of the school.
• Manages, secures, and maintains access to the school in coordination with their supervisor and facilities operations staff. 
• Oversees management, acquisition, inventory, storage, maintenance of supplies and materials.
• Recommends changes to the annual budget and identifies new initiatives.
• Works a variable schedule, including weekends and evenings. Performs other duties and contributes to projects as needed

• Bachelor’s or Master’s degree in Fine Art or related field from an accredited college or university.
• Minimum of three (3) years’ experience in business or non-profit arts management.

Must possess strong customer service and business management skills with a record of success in fundraising and audience development. Evidence of a deep commitment to the arts and humanities with a desire to work with and support the community. Knowledge of a wide variety of art techniques, and ability to clearly instruct others on those practices. Ability and resolve to support the City's mission and core values. Ability to work cooperatively, diplomatically, and effectively with vendors, volunteers, and in community relations and outreach capacities. Ability to supervise, as well as to work successfully with, City staff, volunteers, and diverse public constituencies. Ability to manage and grow an arts program programming and revenues.  Ability to read, update, and maintain various records and files. Ability to operate basic office equipment, e.g., computers, printers, copy machines, telephone systems, and scanners. Knowledge of grant writing and management. Skill in planning, time management, and decision-making. Proficiency in a variety of business software applications. Skill in public speaking. Required conduct is to be ethical and fair while representing the City. Ability to establish and maintain effective working relationships with the public, 

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization’s mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public coworkers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status, or political affiliation; operate and care for equipment to manufacturer’s specifications and/or within the specified parameters.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms.  The employee is occasionally required to kneel, bend, stoop and stand.  The employee must occasionally lift and/or move up to 20 lbs.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  Ability to sit at a desk and view a display screen for extended periods.   Work inside in an office environment.