What are the responsibilities and job description for the Administrative Assistant position at City of Clinton, MS?
Job Description
Exempt (YIN): No
Location: Administrative Office
Supervisor: Director of Parks and Recreation
Salary Level/Range:
Shift: 8 hours with evening work
Department: Parks and Recreation
SUMMARY: Coordinates, manages and administers all operations of the Administrative Office of the
Parks and Recreation Department. Performs a variety of administrative and technical tasks, often of a
confidential nature. Receives and screens visitors and telephone calls; performs general office work,
compiles, enters and manipulates data to generate reports and other statistical work products; maintains
calendar of events; prepares correspondence from draft to signature; performs purchasing and budgeting
functions; authorizes expenditures and payment of accounts; receives, receipts, reconciles, and deposits
funds; reconciles requests and invoices; maintains personnel, insurance, payroll, workers compensation
and fixed asset programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
Assists Director with yearly budget preparation and prepares all purchase requests for
department.
Works with director in day-to-day operations; supervises all aspects ofregistration for the
department's programs.
Works directly with recreation and sports directors to ensure department guidelines are followed.
Collects all fees for registration and activities and makes deposits; directs all daily accounting of
revenues and deposits.
Assists Director with time and work records for full time and seasonal employees; maintains all
records for regular time, overtime, sick leave, holidays, and vacation.
Assists Department staff with the work order system to ensure receiving and processing is
accurate.
Manages, handles, and accounts for year round facility rentals of available department properties
(buildings, fields and outdoor parks and pavilions). Coordinates with maintenance staff and
cleaning crews the schedule of events and cleaning schedules.
Works with the rental and registration system daily to ensure proper functionality.
Greets customers, informs them of the recreational opportunities and provides all necessary
information as required.
Maintains office file plan.
Evaluates and administers marketing and public relations information to public.