What are the responsibilities and job description for the Cain Park Assistant to the General Manager position at City of Cleveland Heights?
Directly responsible to the General Manager, you are a part of the upper management team.
Assist the General Manager and Facilities Coordinator/Stage Production Specialist with the general starting up of the Park.
Serve as primary contact point for Arts Festival Artist Applicants.
Coordinate Arts Festival Food Vendors, Marketing, and Arts Festival Director Needs.
Assist with the necessary HR paperwork for employees and independent contractors. Including but not limited to payroll, contracts, and emergency contact forms. Ensure all paperwork is complete and kept in a secure orderly manner.
Assist the General Manager in processing Equity contracts, health forms, Equity payroll, run crew and orchestra contracts, and individual time sheets and invoices for extra labor.
Process check requests and payroll in a timely manner in conjunction with the General Manager.
Run reports to provide updates on the Cain Park annual approved budget as requested to key staff.
Create spreadsheets for revenue accounting, payroll and other information as requested by the General Manager.
Attend weekly staff meetings, production meetings, and any other meetings as required by the General Manager.
Take minutes at weekly staff meetings and any other meetings as required by the General Manager and ensure proper posting/distribution of same.
Count in and maintain all things related to petty cash including reconciliation of receipts, reimbursements and change keeping in constant communication with General Manager on change needed.
Prepare and deliver deposits to the Finance Department.
Work with other City employees for any additional Arts Festival or Park production needs.
Assist General Manager, and Concessions Manager with operation and staffing of concession stands for events.
Support curators in cultivating installations of art gallery offerings.
Work with the General Manager on purchases for the park.
Maintain high safety levels at all times.
Uphold the policies, rules of the City of Cleveland Heights.
Any other reasonable duties as assigned by the General Manager.
QUALIFICATIONS:
Knowledge of:
Arts Administration
Ticketing Systems
Actors’ Equity Association
SKILL IN:
Time Management
Scheduling
Procurement Processes
Excel
ABILITY TO:
Work a flexible schedule, including weekends and events
Exercise resourcefulness when meeting new problems
Maintain knowledge on theories, methodologies and best practices in the field.
Build positive working relationships, internally/externally to achieve the goals of the City
EDUCATION AND/OR EXPERIENCE:
Bachelor’s Degree and 1-3 years’ experience in the performing arts industry; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
CERTIFICATION/ LICENSURE:
None.
ADDITIONAL INFORMATION:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to walk, reach with hands and arms, and talk or hear. ?The employee frequentlyis required to stand; use hands to finger, handle, or feel; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. ?The employee is occasionally required to sit. ?The employee must lift and/or move up to 50 pounds occasionally, up to 20 pounds frequently, and up to 10 pounds constantly.
WORK ENVIRONMENT
Based on assignment to program or services, incumbents may be subjected to extreme temperatures, and intense noises for extended periods of time; and moderate exposure to dust, pollen, noise, inclement weather, temperature extremes, and uneven terrain. ?Assignments to office or administrative work are not substantially exposed to adverse environmental conditions.
Salary : $600 - $800
