Senior Clerk

Senior Clerk Department: City Clerk\'s Office Employment Status: UFCW

Admin, Non-Exempt, Full-Time (35 Hours/Week) Salary: Grade A03, Step 01,

\$19.45-\$25.66/Hour Schedule: Mon-Fri 9:00AM-5:00PM

Certifications/Licenses Required: High School diploma OR General

Education Degree (GED). SUMMARY The City of Chicopee\'s City Clerk\'s

Office is hiring a Senior Clerk who supervises the receipt, recording,

indexing, and issuing of all vital records and marriage notices. The

Senior Clerk also prepares, and issues marriage licenses and supervises

the issuing of copies of all records. Extensive clerical duties, which

include typing, researching, filing, recording, computerizing,

Reviewing, Balancing, And Processing Various Functions. ESSENTIAL DUTIES

INCLUDE: Prepare supplies, machine and vault, etc. For the start of the

business day. Update City Code Book. Assist employees from other

departments with printing, researching, and updating the City Code Book.

May answer questions show how to use the program. May troubleshoot if

needed or refer to the MIS Department. Daily processing of the mail,

(such as record requests) metering it at the end of the day and mailing

it. Make various forms for the office, and Excel spreadsheets per City

Clerk. Answer phones and direct them to the proper office or check for

any records for customer. Receive meeting notices, ensure that they are

valid (original signatures, 48-hour notice, etc.) And post in the office

log and on the public board and webpage. Periodically type agenda for

City Clerk when the Assistant is out. Ordinance checks on the computer

for employees and/or customers, which may be printed. Must know various

ordinances for the job. Copy all committee appointees the opening

meeting law, which they sign and attach to appointment sheet. Original

document is filed and their name is transferred to the public office

list. Process all resigned appointees, which includes receiving a

resignation, removing them from the public list and filing. Process

special permits and zone changes; notify the petitioner of approval or

denial. Send the petitioner necessary paperwork so that they may go to

the Registry of Deeds to record. Assist customers with their family tree

by search through records and know different spelling of surnames. Know

the laws that pertain to public records. Unibank liaison, dealing with

bank personnel and on-line requests of the City Clerk\'s Office. Assist

in the maintaining and updating of the webpage. Records and indexes

vital records and sends reports of vital records to Boston. Processes

affidavits of corrections and depositions for amending or correcting

vital records. Types and issues copies of vital records. Assists at

office counter and answers telephone. Other duties as assigned by the

City Clerk. QUALIFICATIONS High School Diploma OR General Education

Degree (GED) or one to three (1-3) months related experience and/or

training; or equivalent combination of education and experience. -

Required Minimum of 5 years\' customer service experience. - Required

Ability to work with the public and under pressure. Preparation and

knowledge of Election Procedures and Programming Good typing and

Telephone Skills. Excellent Computer Knowledge. Genealogy Experience.

Minimum of five (5) years? customer service experience. Must be able to

attend evening City Council meetings occasionally and work overtime

hours around election times. BENEFITS The City of Chicopee provides its

employees (contingent upon employment status) with a robust benefits

package which include the following: Recurring Sick Time, Vacation,

Thirteen Holidays Per Year, Retirement Plan, and more\...