Deputy Clerk

General Description

The purpose of this class within the organization is to provide a broad range of administrative duties and other assistance in the overall daily operation of the City of Charleston Municipal Court system including, but not limited to preparing court dockets and assisting during court sessions.

This class works under close supervision according to set procedures.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of core constitutes.

Contributes towards the department's mission by continuously striving to meet expectations, strategic goals and objectives.

Prepares court dockets weekly; schedules future docket cases.

Provides customer service; answers phone; speaks with customers in person at the counter.

Assists the Municipal Judge and Court Clerk during court sessions.

Assists with court clean-up.

Accepts payments for court fines; performs cashiering duties; collects and issues receipts for traffic citation fines.

Arraigns new charges; re-schedules court dates with defendants.

Performs data processing of State of West Virginia Uniform Citations and Criminal Complaints.

Sends in-state and out-of-state suspensions to the Department of Motor Vehicles for those who failed to appear in court or failed to pay court fines according to WV State Code.

Additional Duties:

Reads legal documents to defendants and ensures they understand the charges being brought against them.

Ensures the information is entered correctly in the system; provides defendants with copies of citations and or complaints.

Reviews data and laws to determine probable cause when officers file criminal complaints with the court which could result in arrest warrants being issued.

Submits reports to State agencies which may result in license suspensions or the release of suspensions.

Performs related work as assigned.

Qualifications: To perform this job successfully, applicants should be able to perform each essential duty in an efficient, effective and safe manner. The duties listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent; Associate Degree in related field desired.

Requires two years of paralegal, criminal justice, or cashiering experience or closely related experience.

Requires knowledge in the use of a personal computer and in the application of Microsoft Office Products.

Special Certifications and Licenses:

Municipal League Clerk's Training Certificate or obtain within one (1) year of hire date.

Notary Public or the ability to obtain.

Ability to be bonded.

Knowledge, Skills and Abilities: In order to provide efficient and effective services, the City seeks team members who possess the following core competencies that are aligned with the City's vision: Accountability - takes responsibility for own actions; Adaptability - responds positively to change; Communications - listens, speaks and/or writes in a clear, concise and respectful manner; Initiative - takes proactive action to complete work or resolve issues; Judgment & Decision Making - evaluates issues and makes sound factual decisions; Customer Service - provides courteous, accessible and quality assistance to internal and external customers; Professional Development - seeks opportunities to enhance technical skills and job knowledge; Teamwork and Cooperation - collaborates with other team members to fulfill the City's vision and departmental strategic goals and objectives.

Salary & Benefits: The City offers an excellent compensation and benefits package including a competitive salary and access to a full range of fringe benefits including health, vision, dental, disability and life insurance; the PERS (State) Retirement program; 457 deferred compensation plan and a generous paid leave (vacation and sick leave) plan.

Note: Pursuant to the City of Charleston Personnel Rules and Administrative Policies, this position is a "protection sensitive" and/or "security sensitive" position and therefore requires a criminal background check.

EEO: The City of Charleston provides equal employment opportunities (EEO) to all current employees and new applicants for employment without regard to sex, race, color, age, national origin, ancestry, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.

Salary : $18 - $20