What are the responsibilities and job description for the AR Specialist II position at City of Boise?
Summary Statement
Launch your government finance career with the City of Boise!
This Accounts Receivable Specialist II position is an exceptional developmental opportunity for candidates with any financial education or background looking to break into meaningful public service work. As an entry point into City employment, this role offers tremendous growth potential - many of our team members who start in similar positions have successfully advanced into diverse roles across City departments. You'll gain valuable experience in governmental accounting while contributing to our community's financial operations. If you're ready to build a rewarding career in public finance with clear pathways for advancement, we want to hear from you.
Why the City of Boise?
The City offers some of the best benefits in the Treasure Valley:
Ensures compliance with the City's Accounts Receivable and Cash Handling policy as it relates to assigned departmental transactions. Prepares cash receipts or conducts cash audit for transactions processed at point of sale and miscellaneous deposit transactions, determines account coding, identifies overages and shortages. Coordinates with Treasury and/or Accounting to match deposits and credit card transactions in compliance with established accounting standards. Complex research using payment processor software to investigate credit card settlement issues, and problem resolution. Field chargeback disputes, furnish receipts and strive to collect reimbursement for chargebacks. Applies various types of payments in the software system. Makes bank deposits. Performs collection efforts on past due balances in compliance with City collections standards.
Coordinates with operational or finance manager to understand complex contracts, memorandums of understanding or resolutions, for details affecting receivables. Performs accounts receivable functions including: customer setup; complex calculations for billing preparation; generates invoices in receivable system; mails invoices to customers; runs Aging Reports or tracks receivables for timeliness and follows up as needed; supports requisite management review
Performs financial support by researching accounts, reconciling, accrual and journal entry corrections, and tracks donations or other special payments. Fields inquiries from both external and internal customers using multiple and various software, tools and techniques.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma and two years of experience in accounts receivable processing.
Knowledge of accounting principles and practices, computerized accounting systems and software.
Ability To
Associate’s or Bachelor’s Degree in Finance, Accounting or related field or four years experience in accounts receivable processing. Governmental accounting experience is a plus.
Experience transacting admissions or sales in a high volume POS with tendering of cash, gift cards and credit cards. Cash handling, bank deposits and bank reconciliation for cash and credit cards preferred.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Launch your government finance career with the City of Boise!
This Accounts Receivable Specialist II position is an exceptional developmental opportunity for candidates with any financial education or background looking to break into meaningful public service work. As an entry point into City employment, this role offers tremendous growth potential - many of our team members who start in similar positions have successfully advanced into diverse roles across City departments. You'll gain valuable experience in governmental accounting while contributing to our community's financial operations. If you're ready to build a rewarding career in public finance with clear pathways for advancement, we want to hear from you.
Why the City of Boise?
The City offers some of the best benefits in the Treasure Valley:
- ZERO premium medical coverage option for you and your family
- PERSI retirement plus 401(k)/457b options with employer match
- Generous paid leave: 15 vacation days (year one), 12 holidays, sick leave, and 10 weeks parental leave
- Up to $500/year wellness incentive
- Life and long-term disability insurance at no cost
- Tuition reimbursement and professional development opportunities
Ensures compliance with the City's Accounts Receivable and Cash Handling policy as it relates to assigned departmental transactions. Prepares cash receipts or conducts cash audit for transactions processed at point of sale and miscellaneous deposit transactions, determines account coding, identifies overages and shortages. Coordinates with Treasury and/or Accounting to match deposits and credit card transactions in compliance with established accounting standards. Complex research using payment processor software to investigate credit card settlement issues, and problem resolution. Field chargeback disputes, furnish receipts and strive to collect reimbursement for chargebacks. Applies various types of payments in the software system. Makes bank deposits. Performs collection efforts on past due balances in compliance with City collections standards.
Coordinates with operational or finance manager to understand complex contracts, memorandums of understanding or resolutions, for details affecting receivables. Performs accounts receivable functions including: customer setup; complex calculations for billing preparation; generates invoices in receivable system; mails invoices to customers; runs Aging Reports or tracks receivables for timeliness and follows up as needed; supports requisite management review
Performs financial support by researching accounts, reconciling, accrual and journal entry corrections, and tracks donations or other special payments. Fields inquiries from both external and internal customers using multiple and various software, tools and techniques.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma and two years of experience in accounts receivable processing.
Knowledge of accounting principles and practices, computerized accounting systems and software.
Ability To
- Apply accounting principles to resolve problems
- Use spreadsheet software at an intermediate level
- Accurately perform complex mathematical calculations
- Use accounting software
- Prepare reports
- Establish priorities and organize workload
- Research and analyze data
- Communicate effectively verbally and in writing
- Establish methods, procedures, and internal controls to maintain accounts receivable
- Complete tasks under time constraints and strict deadlines
- Maintain accurate and detailed accounting records
- Reconcile complex, high volume accounts
- Work independently or with minimal supervision
- Exercise good judgment
- Interpret and follow City code, policies, regulations and procedures
- Recommend solutions and correct problems
- Display an attitude of cooperation and work harmoniously with all levels of City of Boise employees and public
- Communicate effectively in the English Language at a level necessary for efficient job performance
- Maintain confidentiality with sensitive documents or information
- Complete assignments in a timely fashion
- Understand and comply with all rules, policies and regulations
- Maintain prompt and regular attendance
- Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
Associate’s or Bachelor’s Degree in Finance, Accounting or related field or four years experience in accounts receivable processing. Governmental accounting experience is a plus.
Experience transacting admissions or sales in a high volume POS with tendering of cash, gift cards and credit cards. Cash handling, bank deposits and bank reconciliation for cash and credit cards preferred.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
