Purchasing and Supply Specialist

Posted 13-Oct-2025 (EST)

• City of Apopka Public Services Department, East Cleveland Street, Apopka, FL, USA
• 44,890.56-69,149.60 per year *Policy states that starting salaries of new employees will begin at the minimum of the range, however, Department Directors may authorize, with justification, starting salaries up to the middle of the salary range.*
• Hourly
• Full Time
• To review benefits please go to: https://www.apopka.gov/benefits (Copy and paste this address in your web browser)

GENERAL DESCRIPTION

This position is responsible for technical and administrative support position under the direction of the Public Services Director, efficiently purchase, stock and issue inventory of general inventory stock items and the distribution of those items to various departments throughout the City. In addition, this position will be required to issue purchase orders in accordance with City purchasing policy.

ESSENTIAL JOB FUNCTIONS

The following essential functions represent the primary duties of this position but should not be considered an all-inclusive list of responsibilities. Other duties may be required and assigned.

• Responsibilities include procurement and distribution of operating supplies and allocation of charges relative to the various users. The charging of parts to supply orders and identifying obsolete parts.
• Purchases all parts and supplies required for effective operations. The issuing of purchase orders and blanket PO's. Picks up parts at vendors when necessary.
• Contacts vendors regarding inventory needs, pricing, and orders.
• Maintains inventory at necessary stocking levels to service departments effectively.
• Keeps inventory storage room in a neat and orderly manner. Keep stock area clean.
• Responsible for writing Bid Documents for general inventory items, establishing contracts for repeat purchases in compliance with City policy
• Responsible for the yearly inventory.
• Performs any other duties or tasks that may be assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to take initiative, make judgment, utilize knowledge of department practices, policy and organization including purchasing practices.
• Knowledge of office practices and procedures, business writing, and accounting.
• Knowledge of database management, computer skills, purchasing skills, inventory skills.
• Knowledge of just-in time warehouse stocking procedure.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to work independently and with initiative.
• Ability to maintain files and related records.
• Ability to perform varied clerical and related relations rapidly and accurately.
• Skilled with computers and word processing, and learn all facets of software as may be utilized in the department for maximum utilization.
• Ability to deal with the general public in tense and sometimes difficult situations.
Ability to establish and maintain effective and amiable relationships with leadership, supervisors, residents, customers, employees, other departments and agencies.

MINIMUM QUALIFICATIONS

• High school diploma or valid equivalent.
• Three (3) years of experience in office administration.
• Three (3) years inventory control experience, parts, and supply purchasing.
• Valid Florida Driver's license. A valid out of state License is acceptable, but selected candidates must obtain and provide a valid Florida driver's license within thirty (30) days of start date.

An equivalent combination of education and experience may be considered, provided that the education and experience are in a relevant and related field.

JOB LOCATION

Public Services Complex (Purchasing & Warehouse Building). Some travel to other City facilities, seminars and supply stores.

ADDITIONAL POSITION INFORMATION

• Physical Requirements: Very frequent standing, walking, pushing/pulling up to 25 lbs., and reaching overhead. Constant bending, stooping, speaking, sitting, and climbing. Occasional kneeling, crawling and lifting up to 50 lbs. Frequent exposure to heights and confined areas.
• Environment Conditions: Exposure to excessive noise and occasional noxious fumes, chemicals, extreme weather, and insects.
• Sensory Requirements: Some tasks require the ability to perceive and discriminate textures and visual cues or signals. Some tasks require the ability to communicate orally.

ADA Statement: The City of Apopka is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable invited to discuss accommodations.

DISCLAIMER:

The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E-Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E-Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee's Form I-9 to confirm work authorization.