Financial Services Technician

Description

(Anticipated Hiring Range: $20.61 - $21.65/hour)

Positions assigned to this class perform general clerical and financial record-keeping functions. Provides support and processes accounts payable. Research inquiries regarding check requests and vendor payments and billing, maintains database, and provides basic bookkeeping activities.

Essential Duties

The following are intended to describe core work functions of this classification. While the level and broad nature of essentials duties may not change, specific work tasks may vary over time depending on the City's needs.

• Processes cash receipts; prepares bank deposits; bank reconciliation and runs related reports.
• Process invoice payments on a weekly basis; verify data on the department-completed check requests corresponding to the attached invoices; ensure totals are correct, proper accounting coding charged, and confirm all signatures are received; research and resolve invoice discrepancies.
• Print and mail checks, prepare end-of-batch reports; follow up on returned and outstanding checks.
• Inputs data and prepare routine reports related to the area of assignment.
• Work with staff members in other City departments to provide training, explain processes and procedures, and determine accounts payable and accounts receivable needs and requirements.
• Provide supporting documentation for annual audit; maintain W-9 records and process 1099 forms.
• Maintain vendor files and correspondences; respond to inquiries and reconcile vendor accounts to statements.
• Maintains all required files and records in accordance with established operating procedures.
• Copy and scan all grants and capital asset-related files; copy necessary paperwork to prepare journal entries for the Accountant.
• Establish and maintain cooperative working relationships with vendors, coworkers, and other individuals in contact during the course of work.
• Support the City’s policies, goals, and objectives and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.
  
  

Minimum Qualifications

Education and Experience

Must possess a high school diploma or GED, and two (2) years paid full-time basic accounting experience including bookkeeping, statistical or financial record keeping, and working with databases, OR an equivalent combination of education and experience.

Supplemental Information

Knowledge

• City and Department procedures, policies, and guidelines.
• Basic accounting principles, policies, procedures, and methods involved in accounts payable and accounts receivable processing.
• Employer’s Tax Guide and various IRS regulations.
• Customer service skills.
• Basic mathematical concepts.
  
  

Skills

• Establishing and maintaining cooperative working relationships with vendors, coworkers and other individuals in contact during the course of work; communicating clearly and concisely.
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment; data entry and 10-key by touch.
• Assessing and prioritizing multiple tasks and demands.
  
  

Pre-employment Requirements

Candidates who are selected for appointment may be fingerprinted, if 18 or older; successfully complete a background investigation, employment verification and may be subject to a drug/alcohol test, medical, polygraph and/or psychological evaluation. Candidates who are appointed will be required to possess a valid driver’s license to operate a vehicle in Arizona or meet the transportation needs of the position.

Physical Demands and Work Environment

Work is performed in a standard office environment. May require frequent sitting and continuous operation of a personal computer. May be required to perform a full range of motion with lifting and/or carrying items weighing up to 25 pounds.

The following is a list of employment benefits offered by the City of Apache Junction to full-time employees. The list is for informational purposes only. It does not create or denote any contractual rights or obligations. Additional details will be provided upon hire.

Major Benefits for Full-Time Employees

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pre-tax unreimbursed medical flexible spending accounts
• Arizona State Retirement System membership
• Short-term and Long-term disability insurance for the employee
• City-paid basic life insurance
• Optional employee-paid employee and dependent supplemental life insurance
• Deferred compensation plan (457)
• Paid holidays, plus birthday leave annually
• Vacation and sick leave
• Worker's compensation insurance
• Employee assistance program; offers confidential individual/family, marriage, legal and financial counseling
• Tuition Reimbursement
• Training and development opportunities
• Employee engagement events
• Wellness programs with incentives
• Direct deposit of paychecks