Office Manager (Logistics & QuickBooks Experience Required)

Position Overview:
We are seeking a highly organized and detail-oriented Office Manager with a strong background in logistics operations and QuickBooks to support our growing freight company. This role will oversee daily office functions, support accounting processes, and coordinate with dispatch, warehouse, and transportation teams to ensure smooth and efficient operations.

Key Responsibilities:

• Manage day-to-day office operations, ensuring efficiency and organization across departments
• Utilize QuickBooks for invoicing, billing, accounts payable/receivable, and financial recordkeeping
• Coordinate with dispatch and logistics teams on shipments, scheduling, and documentation
• Maintain and organize freight records, BOLs (Bills of Lading), invoices, and shipping documentation
• Support payroll processing and employee records as needed
• Communicate with customers, carriers, and vendors regarding shipments, billing, and inquiries
• Monitor and reconcile financial transactions and assist with reporting
• Ensure compliance with company policies and transportation regulations
• Assist leadership with administrative tasks, reporting, and process improvements

Qualifications:

• 3 years of experience as an Office Manager or similar administrative leadership role
• Experience in freight, transportation, or logistics environment required
• Proficiency in QuickBooks (invoicing, AP/AR, reporting)
• Strong understanding of shipping processes including FTL (Full Truckload) and LTL (Less-Than-Truckload)
• Excellent organizational, multitasking, and problem-solving skills
• Strong communication skills (written and verbal)
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to work in a fast-paced environment and meet deadlines

Preferred Qualifications:

• Experience working with load boards or transportation management systems (TMS)
• Basic knowledge of payroll and HR functions
• Bilingual (English/Spanish) is a plus

Physical Requirements:

• Ability to sit, stand, and work at a desk for extended periods
• Occasional lifting of office materials up to 25 lbs