What are the responsibilities and job description for the Staff Accountant- Fixed Assets and Utilities position at CINCINNATI METROPOLITAN HOUSING AUTHORITY?
SCOPE: The Staff Accountant – Fixed Assets & Utilities is accountable for recording newly-acquired tangible and intangible, tracking and maintaining the existing, recording depreciation and accounting for disposition of fixed assets for the Agency and its Instrumentalities. The Accountant is also responsible for processing utility bills and maintaining the utility register including proper support for the Agency and its Instrumentalities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
Fixed Asset Duties
• Develop, implement and monitor a system of controls for the recording of and disposition of fixed assets
• Coordinate with IT and Central Purchasing teams to assign tag numbers to all fixed assets and vehicles
• Record fixed asset acquisitions and dispositions in YARDI (accounting system) and ensure supporting Roll Forwards roll.
• Reconcile the balance in the fixed asset subsidiary ledger to the general ledger.
• Calculate and record depreciation for all fixed assets
• Conduct periodic impairment reviews for intangible assets
• Provide management recommendation for asset dispositions
• Ensure timely transfer entries for Rental Assistance Demonstration (RAD) conversions.
• Track Agency and Instrumentalities expenditures for fixed assets in comparison to the capital budgets.
• Prepare audit schedules relating to fixed assets and assist auditors with their inquiries.
• Conduct ad hoc analyses related to fixed assets upon request
Utilities Duties:
• Develop, implement and maintain a utility register that includes account numbers, meter numbers, addresses and monthly usage.
• Maintain billing spreadsheets to ensure accuracy in readings and charges
• Identify and assist in resolving utility needs
• Ensure all utility invoices are processed on a timely basis including data entry and bill uploads
• Coordinate with the Controller to work with utility companies to reconcile all utility accounts ensuring credits held are posted to the appropriate addresses.
• Track missing utility bills and invoices
• Implement automated billing to allow for automated ingestion of bills from utility companies
• Ensure all bills are scanned and uploaded in YARDI
Other Duties:
• Month end and year-end close duties including journal entries and variance analyses
• Monthly balance sheet reconciliations
• Collaborate with the Warehouse team and conduct physical inventory
• Assist with month and year end close including journal entries and account reconciliation and analysis;
• Assist with the preparation of the financial reporting to Management, HUD and the Board of Commissioners;
• Assist with year-end audits e.g. Financial, SEMAP, PHAS and all other Governmental audits;
• Perform additional duties as assigned.