Special Event Coordinator

Special Event Planner – Harrison, OH (JOB ID: 922-207).

Cincinnati Incorporated has been manufacturing machinery since the late 1890s. We pride ourselves on a hard day’s work and quality. Quality is not only seen in our products but also in our team members. CI employees have shaped the reputation and culture at CI with their uncompromising integrity, focus, and innovation. The icing on top of the cake: CI offers a competitive and comprehensive benefits package. Are you ready for your career at CI?

Position Summary and Purpose: We are looking for an engaging Special Events Planner within driving distance of our Harrison, OH headquarters to set up and manage trade shows and internal special events for our company. In this role, you will help conceptualize and coordinate our presence at trade show events, liaise with vendors and guests, coordinate with CI staff on internal physical and virtual events and oversee the trade show and internal event operations. You will also work closely with the Marketing Manager to conceptualize and implement various strategies and tasks to ensure successful and memorable events.

• This position will require occasional travel to trade shows (~3 - 5 per year).

Duties and Responsibilities:

• When necessary, obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
• Work with Marketing to design and implement efforts to publicize events and promote sponsorships.
• Coordinate with event vendors (labor, utilities, displays) to ensure successful setup.
• Organize registration of event participants.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Work closely with the Marketing Team to develop promotion materials and implement marketing strategies surrounding events.
• Conduct post-event evaluations to determine how future events could be improved.
• Train, and supervise volunteers and support staff required for events.
• Plan and develop programs, agendas, budgets, and services according to event requirements.
• Evaluate and select providers of services according to event requirements.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and labor.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Maintain records of event aspects, including financial details.
• Inspect event facilities to ensure that they conform to event requirements.
• Confer with staff at a chosen event site to coordinate details including but not limited to setup and tear down of booth space.
• Coordinate the deliveries of any off-site promotional materials to ensure successful delivery and return to headquarters.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Consult with company to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Review event bills for accuracy and submit budget and expense needs to management.

Education and Experience:
Required

• Bachelor’s degree or past work experience in event planning

Knowledge, Skills, Abilities, Characteristics, etc.
Required

• Effective written and verbal communication skills.
• Ability to travel for extended periods for trade show implementation.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Good organization skills.
• Good communication skills.
• Ability to work well under pressure.
• Proficient in Microsoft Excel, Powerpoint, Word
• Ability to work with various AV equipment including but not limited to cameras and recording equipment
• Have a fun, energetic, can-do attitude
• Excellent financial management abilities.
• Excellent interpersonal and negotiation skills.

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical demands: Employee is occasionally required to stand, walk, sit, use of hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Work Environment: The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment can be loud at times but is normally moderate.

This role does not offer sponsorship employment benefits and being authorized to work in the U.S. is a precondition of employment. You must be a U.S. Citizen, U.S. National, or recent lawful permanent resident to apply.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Some more amazing benefits offered by Cincinnati Incorporated:
✓ Paid Vacations
✓ Paid Holiday and Personal Days
✓ Medical Insurance (including HSA)
✓ Company Paid Dental Insurance
✓ Vision Insurance
✓ Accident Insurance
✓ Life Insurance: AD&D
✓ Disability Insurance
✓ Generous 401K Employer Match
✓ Flexible Spending Account
✓ Tuition Reimbursement
✓ Employee Assistance Program
✓ Parental Leave
✓ Profit Sharing

Cincinnati Incorporated has been chosen as a 2022 Best Workplace in Ohio for the fifth year in a row!

Salary : $49,600 - $62,700