Purchasing Coordinator

Job Type: Full-time
Work Location: In person – Cincinnati, Ohio
Reports To: Chief Financial Officer

Position Summary

NeighborHub Health is seeking an experienced, detail-oriented Purchasing Coordinator to lead and coordinate purchasing, procurement, inventory, and vendor-management activities across the organization.

This position supports Medical, Dental, Behavioral Health, Pharmacy, Administration, Facilities, Information Technology, and other operational departments by ensuring needed supplies, equipment, and services are purchased efficiently, competitively, and in accordance with organizational policies, budget requirements, internal controls, and applicable funding requirements.

The ideal candidate will bring strong purchasing and inventory-management experience, excellent analytical and organizational skills, and the ability to work effectively with department leaders, vendors, and Finance in a fast-paced healthcare environment.

Key Responsibilities

• Manage and coordinate purchasing and procurement activities across clinical and administrative departments.
• Review purchase requests for appropriate approvals, budget alignment, pricing, documentation, and compliance with purchasing procedures.
• Source vendors, obtain and compare competitive quotes, and negotiate pricing and terms when appropriate.
• Evaluate purchasing options based on overall value, including cost, quality, service, delivery, and operational need.
• Maintain appropriate documentation supporting vendor selection and purchasing decisions.
• Create, track, and maintain purchase orders from initial request through receipt and reconciliation.
• Coordinate with Finance to ensure purchase orders, invoices, receipts, packing slips, and approvals are complete and accurately matched before payment.
• Develop and maintain vendor records, pricing agreements, tax documentation, insurance information, and other required compliance records.
• Monitor vendor performance, contract terms, pricing changes, backorders, delivery issues, and service concerns.
• Work with department leaders to forecast recurring supply and equipment needs.
• Establish and monitor appropriate par levels, reorder points, and product-standardization opportunities.
• Monitor inventory levels, usage, and stock on hand across departments.
• Conduct or coordinate periodic physical inventory counts and reconciliations.
• Identify expired, obsolete, slow-moving, missing, or excess inventory and recommend steps to reduce waste, shrinkage, and stockouts.
• Identify cost-saving opportunities through competitive bidding, vendor consolidation, group purchasing arrangements, standardization, and improved procurement practices.
• Support responsible use of organizational resources and identify opportunities to reduce unnecessary purchasing costs.
• Ensure purchasing activity complies with approval limits, budget controls, grant or funding restrictions, conflict-of-interest requirements, and applicable procurement standards.
• Maintain procurement documentation needed for grants, audits, funder reviews, and internal-control testing.
• Maintain purchasing reports, including open purchase orders, pending requests, vendor spend, purchasing trends, inventory activity, and unresolved issues.
• Assist with development and improvement of purchasing policies, procedures, approval workflows, and internal controls.
• Participate in budget planning, audits, departmental meetings, and organizational improvement initiatives.
• Coordinate equipment and supply purchases with Facilities, IT, Finance, and operational leaders when installation, delivery, asset tracking, or site readiness is required.
• Provide purchasing-related guidance to departments and assist staff with established purchasing processes.
• Perform other related duties as assigned.

Qualifications

• Minimum of three years of experience in purchasing, procurement, supply chain, inventory management, or a closely related area.
• Demonstrated experience obtaining and evaluating quotes, working with vendors, processing purchase orders, and maintaining accurate procurement documentation.
• Working knowledge of purchasing and procurement best practices, internal controls, competitive bidding, and contract review.
• Strong organizational, analytical, negotiation, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines while maintaining accuracy and appropriate documentation.
• Strong attention to detail and follow-through.
• Ability to work effectively with clinical, administrative, financial, and operational leaders.

Technology & Analytical Skills

• Proficiency with Microsoft Office.
• Intermediate to advanced Microsoft Excel skills, including pivot tables, lookup functions, spreadsheets, and data analysis.
• Ability to learn and effectively use financial, purchasing, inventory, and electronic procurement systems.
• Experience with ERP, purchasing, or e-procurement platforms preferred.

Education

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, Operations, or a related field preferred.
• An equivalent combination of relevant education and substantial purchasing/procurement experience may be considered.

Preferred Experience

• Healthcare purchasing or procurement experience.
• Experience in a Federally Qualified Health Center (FQHC), hospital, healthcare organization, nonprofit, or grant-funded environment.
• Experience purchasing medical, dental, pharmaceutical, clinical, facilities, or technology-related supplies and equipment.
• Experience with grant-funded purchasing and audit documentation.
• Experience with inventory-management systems.
• Professional certification such as CPSM, CPPB, CMRP, or a comparable procurement/supply-chain credential is a plus.

Benefits

NeighborHub Health offers a comprehensive benefits package for eligible employees, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan with employer contribution
• Employer-paid Life and AD&D insurance
• Employer-paid Long-Term Disability insurance
• Voluntary benefit options
• Employee Assistance Program
• Paid vacation
• Sick time
• Personal Time Off
• Paid holidays
• Professional development opportunities

About NeighborHub Health

NeighborHub Health is a Federally Qualified Health Center serving the Greater Cincinnati community, with a particular commitment to people experiencing homelessness, people living with HIV, and other medically underserved populations.

Our integrated services include Medical, Dental, Behavioral Health, Pharmacy, and supportive services designed to improve access to high-quality, coordinated care.

Pay: $60,000.00 - $64,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $60,000 - $64,000