What are the responsibilities and job description for the Accounting Specialist position at Chula Vista Elite Athlete Training Center?
Description
Summary
The Accounting Specialist is responsible for managing day-to-day financial transactions, including processing invoices, maintaining accurate financial records, supporting collections efforts, and ensuring timely payments. This role plays a key part in maintaining cash flow, supporting financial reporting, and ensuring compliance with internal policies.
Essential Duties and Responsibilities
Accounts Payable (AP):
- Process vendor invoices accurately and timely, ensuring proper coding and approval
- Verify invoice details, including service periods, pricing, and supporting documentation
- Maintain vendor files and ensure all required documentation is on file
- Prepare and process weekly check runs, ACH, and wire payments
- Reconcile vendor statements and resolve discrepancies
- Communicate with vendors regarding payment status and inquiries
- Monitor accounts payable aging and assist with cash flow planning
Accounts Receivable (AR):
- Generate and issue invoices in accordance with contracts and service agreements
- Apply customer payments (ACH, check, credit card) accurately in the accounting system
- Monitor accounts receivable aging and follow up on outstanding balances
- Work closely with internal teams (sales/client experience) to resolve billing issues
- Maintain accurate customer records and contact information
- Assist with collections efforts and escalation of delinquent accounts
General Accounting & Administrative Support
- Ensure transactions are recorded in the correct accounting period
- Assist with month-end close, including reconciliations and reporting
- Maintain organized digital and physical filing systems
- Support audit requests by providing required documentation
- Adhere to internal controls and accounting policies
- Assist with process improvements to increase efficiency and accuracy
Requirements
- Associate’s or Bachelor’s degree in Accounting (or equivalent combination of education and relevant experience)
- 1–3 years of experience in accounts payable and/or accounts receivable
- Experience with accounting software. QuickBooks Online preferred.
- Strong attention to detail and accuracy
- Strong communication and problem-solving skills
- Excellent time management skills with the proven ability to meet deadlines.
- Responsible for performing all tasks in a safe and efficient manner complying with all local, state, and federal safety and health regulations, and special safety concerns.
- Must have a valid California driver's license; and has no Class 1 or more than two Class 2 violations within the past 36 months.
We offer competitive salaries and a benefits package
- Salary Range $25-$30 per hour
- Medical Insurance
- Dental Insurance
- Vision
- Life, AD&D, STD, and LTD
- Voluntary Life, AD&D, STD, and LTD
- 10 Paid Holidays and 2 Float Holidays
- 401k Safe Harbor and 3% employer salary match and immediate vesting
- Meal and Parking Privileges
- Casual Dress Code
- Employee Assistance Program
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Elite Athlete Services is an Equal Opportunity Employer
All offers of employment are contingent on pre-employment background check.
Salary : $25 - $30