What are the responsibilities and job description for the Accounts Payable Specialist position at Chisholm Chisholm & Kilpatrick LTD?
Description
Chisholm Chisholm & Kilpatrick (CCK) is a nationally recognized public-interest law firm with a focus on Veterans Law, ERISA law, and Bequest Management. CCK is seeking a detail oriented Accounts Payable Specialist (AP Specialist) to join our growing team. This position will support our daily accounting functions through vendor invoicing, corporate credit card administration, employee reimbursements, and team collaboration.
Position Summary:
This is a full-time role in our Providence office. The AP Specialist will work alongside our internal bookkeeper to conduct daily accounting business. The AP Specialist will also work with our Director of Finance on finance and accounting projects. A successful candidate for this role has 2 years’ experience in accounts payable and can perform job responsibilities independently and proficiently.
Responsibilities:
Vendor Invoicing:
- Process vendor invoices, ensuring proper approval, entry into the accounting system, and adherence to company policies.
- Prepare weekly payment runs, including checks, ACH, and wires.
- Prepare electronic fraud prevention reports.
- Obtain and maintain W-9 forms from vendors and assist with annual 1099 preparation.
Corporate Credit Card Program Administration
- Manage the company’s virtual credit card program, including generating, issuing, and revoking cards as needed.
- Accurately post credit card charges to the accounting system.
- Collect, review, and file backup receipts and documentation for credit card transactions.
- Monitor card activity for fraudulent or unauthorized purchases.
- Manage a credit card points program.
Employee Reimbursements & Professional Dues
- Review employee expense reports for accuracy, policy compliance, and proper documentation.
- Enter reimbursements into the accounting system.
- Process payments for professional dues and memberships for attorneys.
Team Collaboration & Cross Training
- Participate in cross-training within the department to ensure coverage and team support.
- Contribute to process improvement initiatives to improve the efficiency and accuracy of the department.
- Other projects as assigned.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field is preferred.
- 2 years of accounts payable experience.
- High proficiency in Microsoft Excel.
- Strong organizational and communication skills.
- Excellent verbal and written communication skills
- Detail-oriented with the ability to prioritize tasks and meet deadlines
- Comfortable working independently and as part of a team
Preferred Skills
- Microsoft Excel Certification
Compensation & Benefits:
- This is a full-time hourly position. Starting pay is $24.00 per hour.
- CCK offers options for medical, dental, and vision insurance (including employer-paid medical insurance for the employee!) and other wellness benefits
- This role allows for up to 35 work from home days per year
- Gym membership reimbursement
- 15 days of PTO (increasing over time) plus 12 paid company holidays in 2025
- 401k Matching
- Paid Parental Leave
Additional Details:
- This role will report to our Providence, RI office on a daily basis
- Work Schedule: Monday - Friday. You may choose between the following shifts: 8:00 - 4:30pm ET or 8:30 - 5:00pm ET.
If you are interested in joining a team of professionals conducting accounting and finance business, we encourage you to apply for this exciting opportunity.
CCK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Salary : $24