HR And Office Coordinator

The Work: 

As the Human Resources and Office Coordinator, you will support our growing team. This position performs essential human resources functions in compliance with federal, state and local laws & regulations and contract requirements while ensuring smooth day-to-day office operations. Our corporate office is a dynamic environment that requires exceptional organizational skills and significant attention to detail.

This position is IN-Office at our Corporate Headquarters in Arlington, VA.

Key Responsibilities: 

Human Resources Coordination

• Perform assigned duties under the supervision of the HR Manager, ensuring accuracy and attention to detail.
• Coordinate with our corporate team, leadership, Professional Employer Organization (PEO) Insperity, consultants, and staff fostering positive working relationships.
• Apply a basic understanding of HR principles and applicable labor laws in daily tasks, escalating questions or concerns to the HR Manager as needed.
• Assist with the employee recognition program by coordinating initiatives and tracking participation.
• Support the planning and execution of employee events, assisting with logistics, vendor coordination, and internal communications.
• Assist with employee lifecycle activities, including orientation, onboarding and offboarding, while maintaining accurate employee data in our HRIS system.
• Respond to inquiries regarding policies, benefits, and procedures, in a timely, professional and supportive manner.
• Support training and professional development initiatives by tracking participation and sending reminders to ensure deadlines are met.
• Maintain employee records, organizational charts and HR policies, and assist with updates to the employee handbook, to support compliance with applicable laws and best practice.
• Update the Chinook Merchandise Store, maintaining communications with the corporate branding provider and managing store certificate issuance for all employees annually as well as for all new hires.
• Provide occasional support with recruiting efforts including reviewing applications and sourcing new qualified candidates.

Office Coordination

• Manage daily office operations, supplies, equipment, and maintenance service requests.
• Ensure adherence to company policies, practices, and other internal controls.
• Manage administrative functions within office layout, security, and IT systems.
• Occasionally organize and prepare for meetings, maintain calendars, and facilitate communications.
• Take on additional tasks in support of departmental and company success and in alignment with the core responsibilities of the position.

Minimum Qualifications: 

• Must have a Bachelor’s Degree, ideally in an HR related field, and at least 2 years of continuous  professional experience. A High School Diploma and an additional 5 years of continuous relevant experience may be considered in lieu of a degree.
• Must be proficient with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Must have a basic knowledge of applicable Federal, State, and Local HR laws.

Citizenship/Clearance Requirements: 

• Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance due to our customer requirements and the nature of the work that we do. 

Preferred Qualifications: 

• An Active Secret or higher Security Clearance.
• Experience working with the Federal Government or Federal Government Contractors.
• Experience within the Architecture/Engineering/Construction field.

Physical Considerations:

• Must be able to work in an office environment
• Must be able to endure prolonged standing, walking, and bending both indoors and outdoors as well as have the ability to handle carts and potentially drive.
• Must be able to carry packages up to 25 lbs.

Annual Salary, Dependent Upon Qualifications and Experience: $55,000-$65,000.

Who is Chinook?

Chinook Systems, Inc. is a leader in delivering lifecycle energy security solutions to mission critical government and commercial facility Owners. We specialize in the engineering, construction, commissioning, and operations of intelligent, cyber secure, code compliant, and energy efficient building systems. Our solutions save millions of dollars in utility costs, reduce harmful emissions to the environment, and mitigate cyber‐attacks on facilities. Chinook provides motivated employees with the opportunity to advance in a fast‐growing, innovative, entrepreneurial, and collaborative work environment.

Equal Employment Opportunity Statement: 

Chinook Systems Inc. is an Equal Opportunity Employer. We do not discriminate against anyone because of their differences, such as age, disability, ethnicity, religion, national origin, gender, gender identity and expression, or sexual orientation. 

Chinook is committed to providing veteran employment opportunities to our service men and women.