What are the responsibilities and job description for the EHR Billing Specialist - Finance (part-time) position at Child & Family Center?
At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable, and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.
Child & Family Center received the following awards:
- Child & Family Center scored the highest level (“very good to great”) in our annual report card for The National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care.
- Awarded the Joint Commission Reaccreditation. The Joint Commission is the nation's oldest and largest standards-setting and accrediting body in health care.
Salary Range (final salary offer is based on a number of factors, such as certifications, experience, and more):
$24.00 - $28.00/hour
This position is part-time (24 hours per week - flexible weekdays). Hybrid position with 1 day onsite, in-person meetings, and required trainings.
MINIMUM QUALIFICATIONS:
- Undergraduate degree or equivalent work experience
- Experience with databases and in administrative support services
- Microsoft office experience preferred.
- Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy. May be required to obtain a Class II California driver’s license.
- Must pass all applicable health, fingerprint/LiveScan and DMV clearances.
JOB PURPOSE:
The EHR Billing Specialist is responsible for overseeing the integrity of the information processed through the Integrated Behavioral Information Systems (IBHIS), Los Angeles County's Substance Use Disorder (SUD) Information System (SAGE), Exym EHR system, and the internal databases. The EHR Billing Specialist supports the EHR Billing Coordinator and provides backup in their absence. Additionally, EHR Billing Specialist develops and reports billing and client information to staff and management.
ESSENTIAL JOB FUNCTIONS:
- Enters all clients into the IBHIS/SAGE and Exym systems.
- Responsible for assisting Coordinator with submitting billing for the Department of Mental Health/SAPC through the IBHIS/SAGE and Exym systems accurately and in a timely manner.
- Helps to Review IBHIS/SAGE and Exym system reports to identify denials or miscoding.
- Assists with verifying client eligibility in a timely manner to minimize uncompensated care.
- Communicate to direct care staff and their supervisors about mistakes or errors on their notes and tracks the resolution of them.
- Notifies supervisor if direct care staff have not resolved billing errors by the date requested.
- Maintains a valid C Number in IBHIS and SAGE.
- Alerts supervisor in a timely manner for any IBHIS/SAGE or Exym problems especially regarding funding, eligibility and denials.
- Process the requests from Coordinator or Management for change of funding, deleting notes, updating funding sources of a client, etc.
- Stay updated about the change in rules for billing services in Mental Health and SUD services. It is expected that the Billing Specialist will attend seminars, webinars, and meetings to have the most up to date knowledge of billing rules and regulations.
- Experience with Electronic Health Records System (EHR), DMH, and SAPC claims preferred.
- All other job duties, as required by supervisor
SECONDARY JOB FUNCTIONS: EHR Billing Specialist
- The EHR Billing Specialist works closely with departments to establish workflows that most efficiently and effectively utilize our electronic systems to support work, prevent errors, maintain consistency and quality, and facilitate reporting.
- Trains on all essential job duties to provide back up to the EHR Billing Coordinator
- The EHR Billing Specialist is a member of all new programs and grant implementation teams to ensure that the EHRS is used consistently and supports the new program needs, and that the system will support any associated reporting needs.
WORK SCHEDULE: (subject to change based on Center’s needs)
FLSA Status: Non-Exempt - Part-Time
Work-Week: Sunday – Saturday
- Actual work schedule as agreed with Direct Supervisor and based on business/program needs.
- This position is part-time (24 hours per week - flexible weekdays). Hybrid position with 1 day onsite, in-person meetings, and required trainings.
PHYSICAL REQUIREMENTS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to:
- Walk
- Use hands and fingers
- Handle or feel objects, tools, or controls, and talk or hear
- Stand and sit
- Reach with hands and arms, and stoop, kneel, crouch, or possibly crawl
- Occasionally lift and/or move up to 10 pounds
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
This Agency is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Child & Family Center uses E-Verify to confirm the identity and employment eligibility of all new hires.
Salary : $24 - $28
