Pharmacy Support Specialist/Office Assistant (Home Health)

 Office Assistant (Home Health)/Pharmacy Support Specialist 

Chemik Home Health & Hospice

The Office Assistant at Chemik Home Health & Hospice plays a vital role in supporting daily administrative operations, staff coordination, communication, and office organization. This position ensures the office runs efficiently while supporting both clinical and non-clinical teams in delivering exceptional home health and hospice services.

The ideal candidate is friendly, organized, detail-oriented, and highly approachable, with strong communication and multitasking skills. The Pharmacy Support Specialist / Office Assistant plays a dual-role in supporting both clinical coordination and administrative operations within a pharmacist-led home health agency. This position assists with medication-related workflows, documentation accuracy, and day-to-day office functions to ensure compliance with regulatory standards and high-quality patient care.

This role is ideal for individuals with strong organizational skills, attention to detail, and an interest in pharmacy, healthcare operations, and patient support services. A pharmacy technician background is preferred but not required.

Key Responsibilities

Pharmacy & Clinical Support

• • Assist with medication reconciliation processes under pharmacist supervision
  • Review patient medication profiles for completeness and accuracy
  • Support coordination with pharmacies for medication delivery
  • Track medication orders and follow up on pending prescriptions
  • Assist in identifying discrepancies and reporting to the supervising pharmacist or nurse
  • Maintain medication logs and ensure documentation aligns with agency standards

Administrative & Communication

• Review and organize emails received after business hours each morning
• Color-code, prioritize, and triage emails for efficient follow-up
• Respond promptly to general office and administrative inquiries
• Answer and triage incoming phone calls professionally and direct to appropriate staff
• Maintain organized filing systems (electronic and physical)

Office Operations Support

• Assist with daily office workflow and administrative tasks
• Maintain office supplies and ensure availability of necessary materials
• Support scheduling needs for staff, meetings, and interviews
• Assist management team with clerical and coordination tasks
• Help track and update internal logs, spreadsheets, and reports

Hiring & Onboarding Support

• Assist with tracking pending hires using Excel or internal systems
• Collect and organize required onboarding documents (ID, licenses, TB test, insurance, etc.)
• Coordinate interview scheduling and follow-ups
• Assist with onboarding communication via BambooHR, email, and messaging platforms
• Ensure new hires are guided through initial setup and training requirements

Employee Support

• Maintain accurate and up-to-date employee records and files
• Assist with distributing paychecks and employee communications
• Support team engagement activities and office events
• Provide general support to employees regarding administrative needs
• Promote a positive and professional office environment

Quality & Compliance Support

• Assist with maintaining logs such as patient satisfaction surveys
• Ensure documentation and records are organized and audit-ready
• Support compliance with company policies and healthcare regulations
• Maintain confidentiality of employee and company information

Qualifications

• High school diploma or equivalent required (Associate or Bachelor’s degree preferred)
• 1–2 years of administrative or office support experience (healthcare experience is a plus)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and email systems
• Familiarity with systems like BambooHR is a plus
• Ability to handle confidential information with professionalism
• Pharmacy Technician experience or certification (preferred, not required)
• Previous experience in home health, hospice, or healthcare setting

Work Environment

• Office-based position (Monday–Friday standard business hours)
• May require occasional flexibility based on office needs

About Chemik Home Health & Hospice

Chemik Home Health & Hospice is committed to delivering compassionate, patient-centered care that enhances quality of life. We value integrity, excellence, and teamwork, and our office team plays a critical role in supporting the staff who deliver this mission every day.

Reporting Structure

Reports to: Administrator / Director of Nursing / Supervising Pharmacist

Salary : $14 - $17