Assistant Office Manager

About Chatterbox Therapy:

At Chatterbox Therapy, we believe all individuals have the potential to communicate in meaningful ways. We challenge traditional norms to meet each child and family exactly where they are, ensuring access to communication, education, and their environment so they can live purposeful, fulfilling lives. Chatterbox is a growing speech therapy clinic with a one-of-a-kind communication program serving special needs and non-verbal children. Community is at the heart of everything we do, and we lead with compassion for our clients, their families, and our team. Join us in providing thoughtful, exceptional care and making a real difference every day.

About the Role:

We are seeking a personable, organized, and proactive Assistant Office Manager to support the daily operations of our clinic. This role is a blend of front-desk reception, administrative support, and project coordination. If you love helping people, keeping things running smoothly behind the scenes, and being the go-to person others can count on, then we want you!

You’ll work closely with families, clinicians, and leadership to support day-to-day clinic operations, ensure follow-through on important details, and help create a positive, well-organized environment. Consistency, communication, and care are key. This role is great for someone who is conversational, loves to be around people, and gets tasks done.

This is a full-time, in-person position based at our clinic in Addison.

Schedule:

Monday - Friday: 8:00 AM - 5:00 PM

Expected hours: 40 a week

Benefits:

• Full Medical Benefits
• Paid Time Off (PTO)
• Paid Holidays
• Short Term and Long Term Disability
• Vision
• Dental
• Life Insurance

Key Responsibilities

• Serve as the primary front-desk and client support contact, providing friendly, professional customer service and managing appointment scheduling and inquiries
• Provide administrative and operational support to clinicians and leadership, including documentation, filing, and insurance verification
• Manage office operations such as supply ordering, inventory, and overall organization of the clinic space
• Maintain clinic accountability by running reports (including running notes), tracking follow-ups, and supporting completion of action items
• Coordinate and track the AAC process, including evaluations, funding status, device ordering, delivery, and in-center device management
• Monitor and manage email and related communications, ensuring timely and consistent follow-up
• Assist with school contracts, bid paperwork, special projects, and deadline-driven tasks to support clinic growth and operations

Qualifications

• Strong organizational skills and attention to detail
• Friendly, professional, and confident communicator
• Outgoing and confident in initiating conversations with parents, including discussing payments and enforcing cancellation policies
• Ability to manage multiple tasks and shifting priorities
• Comfortable with email, scheduling systems, and Google Suites
• Prior experience in an administrative, office, or clinic setting preferred
• Healthcare, insurance, and/or Speech Therapy knowledge is a plus but not required

What We’re Looking For

• Someone who is dependable, proactive, and solution-oriented
• A team player who enjoys supporting both clients and staff
• Calm and professional in a busy clinic environment
• Motivated to help a growing clinic stay organized and efficient
• Someone who is willing to learn and grow with the company

How to Apply

Please submit your resume through really. Selected candidates will be contacted for next steps. You can also email your resume to with the subject line: Assistant Office Manager Application to billing@chatterboxtherapycenter.com

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $40,000 - $50,000