Administrative Clerk

Position Description:    Administrative Clerk 

Department: Accounting 

Reports to: Business Office Manager

FLSA Status: Non-Exempt

Position Summary:  The Administrative Clerk assures proper accounting and documentation processing of new and used vehicles while also being responsible for the daily deposit.

Essential Duties and Responsibilities: 

• Processes daily deposit.
• Maintains cash schedule reconciliation 
• Creates used deal jackets, assigns stock numbers and logs all information in the system for all used vehicles from in-transit to in-stock status.
• Creates deal jackets, logs all information in the system and makes payoffs for all used vehicles that have been purchased.
• Processes all wholesale paperwork and title work.
• Processes all dealer trade paperwork.
• Corresponds with wholesalers regarding payment and titles.
  
• Corresponds with used car manager in regards to weekly wholesale heat sheet
• Creates wholesale unit count for month end processing
• Corresponds with other dealers regarding payments for/from dealer trades.

Supervisory Responsibilities: 

This job has no supervisory responsibilities.

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience: 

High school diploma or general education degree (GED). 

Language Skills: 

Ability to read and interpret documents. Ability to effectively communicate one-on-one with customers or employees of the organization.

Mathematical Skills: 

Ability to apply concepts of basic accounting.

Other Skills & Abilities:

Skill and ability to operate a computer. Skill and ability to organize and prioritize work. Skill and ability to meet deadlines and operate office equipment. Skill and ability to use company software.

Reasoning Ability: 

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet.

THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.