Administrative Assistant & Title/Deal Clerk

Job Title: Administrative Assistant & Title/Deal Clerk

Company: DOT Truck Sales

Location: 11299 S. Harlan Rd, Lathrop, CA 95330

Pay Rate: $22.00 – $25.00 / hour (Based on experience)

Job Type: Full-Time (Monday – Friday, 8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM)

About Us

DOT Truck Sales is a premier used semi-truck dealership located in Lathrop, California. We pride ourselves on providing high-quality inventory and excellent service to our commercial trucking clients. We are looking for a highly organized, detail-oriented, and bilingual Administrative Assistant / Deal Clerk to keep our office, deal records, and financial paperwork running smoothly.

Key Responsibilities

Deal Jacket & DMV Processing

• Deal Jacket Management: Assemble, audit, clean, and organize all customer deal jackets to ensure 100% compliance and completeness.
• DMV Paperwork: Prepare, file, and track commercial vehicle registration, title transfers, out-of-state paperwork, and bill of sale documents.
• Auditing: Perform regular document audits to verify that all necessary customer signatures, identification, and signatures are secured before finalizing sales.

Basic Accounting & Office Organization

• Basic Bookkeeping: Assist with day-to-day administrative accounting tasks, including processing invoices, receipts, and basic accounts payable/receivable entry.
• Office Maintenance: Maintain a clean, professional, and well-organized office environment and file system (both physical files and digital folders).
• Computer & Data Entry: Accurately update inventory records, customer logs, and dealership software.

Financing & Bank Coordination

• Lender Liaison: Act as a main point of contact between our dealership, customers, and banks/finance companies.
• Document Gathering: Collect, verify, and submit proof of income, bank statements, insurance, and tax forms required by lenders to approve customer loans.
• Follow-Up: Consistently track funding status with lenders to ensure fast turnarounds on deal approvals and payouts.

Qualifications & Skills

• Language Skills (Required): Fluent in English AND fluent in Punjabi, Urdu, or Hindi (speaking, reading, and basic writing).
• Experience: Previous office administration, title clerk, or dealership administrative experience preferred (commercial truck sales experience is a huge plus).
• Computer Literacy: Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software.
• Detail-Oriented: Exceptional organizational skills with a strong eye for detail, ensuring zero errors in legal and financial paperwork.
• Communication: Professional phone etiquette and interpersonal skills for interacting with customers, lenders, and state agencies.

Schedule & Benefits

• Shift: 8-hour day shifts, Monday through Friday.
• Hours: Flexible start time (8:00 AM – 4:00 PM OR 9:00 AM – 5:00 PM).
• Pay: $22.00 – $25.00 per hour.

How to Apply

Interested candidates can apply by submitting their resume to [Insert Email Address] or in person at 11299 S. Harlan Rd, Lathrop, CA 95330.