What are the responsibilities and job description for the Part-Time Accounting Assistant / Administrative Bookkeeper position at Charlie Building Systems?
About Us
We are a multi-business group. We're looking for a dependable, detail-oriented accounting assistant to keep our finances and daily operations running smoothly.
What You'll Do
Daily
- Create invoices and process customer credit card payments
- Schedule subcontractors and employees for cleaning jobs
- Categorize bank transactions in QuickBooks
- Monitor our Housecall Pro and GoHighLevel inboxes for customer reschedules or cleaners who can't access a property, and follow up promptly
Weekly
- Pay subcontractors
- Update our open invoice sheets to track accounts receivable, accounts payable, and bank account balances
Monthly
- Prepare financial statements
- Invoice commercial clients (HOA and office cleaning accounts)
Additional Responsibilities
- Onboard new employees
- Categorize bank transactions for our related businesses
- Provide general administrative support as needed
What We're Looking For
- 2 years of bookkeeping or accounting experience (service business experience a plus)
- Proficiency in QuickBooks Online, including bank categorization and financial statements
- Experience running payroll
- Strong understanding of AR/AP
- Comfortable with Excel or Google Sheets
- Excellent organization, accuracy, and time management
- Clear, professional communication with customers, employees, and subcontractors
- Ability to work independently and meet recurring deadlines
Nice to Have
- Experience with Housecall Pro, GoHighLevel, or similar scheduling/CRM software
- Experience with cleaning, home services, or other field service businesses
- Experience managing 1099 subcontractors
What We Offer
- Flexible part-time schedule (20–30 hours/week)
- Hybrid flexibility
- Friendly, small-team environment with room to grow your hours and responsibilities
How to Apply
Submit your resume and a short note about your bookkeeping experience, including which accounting software you've used.
Pay: $20.00 - $25.00 per hour
Expected hours: 20.0 – 30.0 per week
Work Location: Hybrid remote in Naples, FL 34114
Salary : $20 - $25