What are the responsibilities and job description for the PURCHASING COORDINATOR position at CHARLES T SITRIN HEALTH CARE CENTER INC?
DEPARTMENT: Administration
POSITION: Purchasing Coordinator
SUPERVISION: Vice President of Long Term Care Services
SHIFT: Full Time, Monday- Friday, 8:00am to 4:00pm
Develop effective and reliable sources of supply while controlling inventory costs and levels. Support operations with an uninterrupted flow of supplies. Handle the purchasing and supply management function proactively in an ethical, professional, and cost effective manner.
Schedule and purchase of designated medical supplies, office supplies, and equipment for the skilled and rehab nursing units, Cedarbrook, Gan Kavod, Child Care Center, Dental Clinic, Adult Day Health Care Center, and Neuro Unit. Receive, distribute, and store orders. Utilize software to enter and receive P.O.’s. Report monthly activity to the accounting department. Issue supplies utilizing medical supply forms provided by units listed above.
Order and maintain designated “House Stock” inventory. Confirm syringe count in the cage in the storeroom as syringes are added or removed. Analyze invoices for unusual purchases and report any anomalies to Administrator.
Work closely with Accounts Payable Clerk to assure that proper paperwork is submitted timely to pay vendor invoices and to receive appropriate discounts. Also, provide information to the Director of Finance for annual departmental supply and capital budgets as needed.
Schedule and meet with current vendors on or off site as required.
Complete quarterly inventory and report to accounting.
Respond in an efficient manner to all supply requests made by nursing and all other units on a daily basis.
Quote and order any capital equipment requirements.
Meet as requested with the Director of Nursing and Unit Managers to analyze nursing unit’s supply issues and compare to unit budget.
Quote on a continual basis that the facility is getting the best pricing available from current or new sources.
Research the utilization of new vendors and coordinate the sampling/demoing of new products as the need arises.
Maintain current vendor catalogs and price lists.
Count and maintain inventory of the PPE storeroom to ensure that the facility always has a 60-day supply on hand.
Performs duties according to the highest ethical and moral standards and in adherence with the facility’s corporate compliance plan and all applicable governing laws. Adheres to the facility’s confidentiality statement in accessing and safeguarding protected health information (PHI) of residents and employees as necessary to perform job duties.
Performs and other duties as assigned by the Vice President of Long Term Care Services.
Qualifications:
Ability to understand and interpret departmental budget numbers in regards to inventory costs and control.
Strong organizational and communication skills.
Ability to work independently and carry out required duties.
Ability to adapt to a fast paced and frequently changing environment
Two year degree in materials management or related field plus one year of experience in a purchasing environment, preferred.
Additional Information:
Charles T. Sitrin Health Care Center Inc. endeavors to make applying for a position accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact please contact HR_Dept@Sitrin.com.
Sitrin is an affirmative action/equal opportunity employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Salary : $20 - $23