HUMAN RESOURCES OPERATIONS SPECIALIST

HUMAN RESOURCES OPERATIONS SPECIALIST

REPORTS TO: Director of Human Resources

HOURS: Full time, M-F

RATE OF PAY: $20.00-$24.00 per hour, commensurate with experience. 

Essential Duties and Responsibilities

Employee Lifecycle & Coordination

• Schedule and conduct new hire employee orientation.
• Coordinate start dates and orientation schedules for new hires.
• Maintain applicant pools and screen candidates for all positions.
• Schedule applicants for pre-employment physicals, Mantoux testing, and ensure all pre-employment requirements are met prior to start date.
• Perform required pre-employment checks (e.g., OIG, background verifications).
• Create and maintain electronic employee personnel files and confirm all pre- and post-employment documentation is complete.
• Conduct necessary audits to ensure compliance/accuracy.
• Prepare and distribute termination letters, separation packets, and schedule exit interviews as appropriate.

Database Administration & Data Integrity

• Serve as a administrator for employee databases and HR systems, ensuring accurate, timely, and compliant data entry.
• Update employee database where applicable and appropriate.
• Perform routine audits, data clean-up, and reconciliation of employee records to ensure data accuracy and integrity.
• Identify data discrepancies and proactively resolve issues in coordination with Human Resources leadership.

Automation & Process Improvement

• Assist in the development, implementation, and maintenance of automated HR workflows and processes (e.g., onboarding, status changes, reporting).
• Identify opportunities to streamline administrative tasks through automation and improved system utilization.
• Support updates to HR procedures, forms, and documentation to align with system enhancements, regulatory changes, and operational needs.
• Participate in testing and implementation of new HR technology, system upgrades, or process improvements.

Reporting, Documentation & Compliance

• Complete requests for verification of employment.
• Coordinate external advertising for open positions and maintain the open job log.
• Process internal job postings and manage posting distribution and removal upon expiration.
• Receive and distribute incoming and outgoing mail and correspondence for the Human Resources office.
• Access and maintain protected health information (PHI) and confidential employee information in both electronic and paper formats, including medical files, short-term disability, and workers’ compensation documentation.
• Ensure compliance with all applicable laws, regulations, corporate compliance standards, and confidentiality requirements.

Professional Standards

• Perform all duties in accordance with the highest ethical and professional standards.
• Adhere strictly to confidentiality requirements related to employee and resident information.
• Support continuous improvement of Human Resources operations and service delivery.

Other Duties

• Perform other related duties as assigned by the Human Resources Director.

• Associate degree in business or related field, or equivalent relevant work experience.
• Strong working knowledge of personal computer technology, including word processing, spreadsheets, databases, and HR information systems.
• Demonstrated ability to work with automated systems and workflows.
• Strong organizational, analytical, and communication skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Ability to adapt to a fast-paced and frequently changing environment.

Salary : $20 - $24