Office and HR Coordinator

About Charge

This is an exciting time to join Charge because we are growing rapidly, providing our employees with ample opportunity for challenging projects and career development. We have earned our reputation as a leading provider of design, procurement, and construction services for the underground utility industry. We pride ourselves on our company culture, which emphasizes collaboration and an enthusiasm to solve our customers’ most challenging problems.

Job Summary

The role of the Office and HR Coordinator is to serve as the first point of contact for the office by managing front desk operations, supporting daily administrative functions and assisting the HR team with onboarding, employee records, system updates and general personnel support to ensure smooth daily operations.

• Front desk:
• Answer phones, take messages when needed and transfer calls to correct employee
• Greet and assist visitors/guests entering the office
• Open, date stamp, and distribute mail
• Sign and accept deliveries making sure all packages and boxes are for Charge and subsidiaries
• Create shipment labels and mail out packages when needed
• Monitor and order office supplies and snacks as needed
• Ensure office kitchen/breakroom is stocked and orderly
• Maintain organized supply closet
• Schedule and coordinate office repairs and maintenance
• Support in special event coordination /miscellaneous tasks from different departments
• HR:
• Enter new employee information into HRIS system and EDD portal
• Assist with processing pre-hire paperwork
• Send out notifications for new hires and terminations
• Assist with maintaining I-9 binder
• Assist with maintenance of HR personnel files
• Assist with coordination of ACE program
• Activate/deactive employees across various platforms as needed
• Monitor and distribute emails in HR inbox
• Assist with various HR initiatives, reports, and other tasks as needed
  

Required Skills/Abilities

• Strong written and verbal communication skills
• Excellent customer service and professional phone etiquette
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information professionally and with discretion
• Strong interpersonal skills with a friendly, professional, and helpful attitude
• Problem solving skills and ability to work independently
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Strong data entry and administrative accuracy
• Ability to learn new software systems quickly
• Ability to maintain accurate records
  
  

Education And Experience

• High School Diploma or GED
• 1 year of administrative or office support experience
• Prior HR Support experience preferred
• Experience with HRIS systems preferred
• Bilingual (English/Spanish) preferred
  
  

Physical Requirements

• Ability to occasionally bend, reach, or lift office supplies/packages up to 20lbs
• Work at a desk and on computer approximately 6-8 hours per day
• Frequent sitting, standing, walking, and use of office equipment
• Perform with frequent interruptions and/or distractions
• Uses telephone and email to communicate with vendors, customers, and co-workers
• Occasional driving may be required, must have a valid Driver’s License
  
  

Bonus potential, 100% paid full health benefits for you and your family, generous paid time off, and an employer funded retirement plan. You must successfully pass a background and drug test prior to the start date.