Accounts Payable Specialist

Job Overview

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, maintaining strong vendor relationships, and supporting overall financial compliance.

Responsibilities

• Record vendor invoices accurately ensuring invoiced quantities and unit pricing agrees to purchase order details.
• Pay vendors by monitoring discount opportunities, verifying federal id numbers by collecting W-9’s, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Ensure credit is received for outstanding memos.
• Pay employees by receiving and verifying expense reports and requests for advances; verifying charges with receipts and preparing checks.
• Maintain up-to-date and accurate accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions and following up on discrepancies.
• Maintain historical records by filing documents timely.
• Post manual checks, ACHs & wires into system.
• For electronic payments, verbally verify vendor banking details including their bank account and ABA.
• Communicate with suppliers coordinating payments and past due invoices.
• Ensure company pays sales tax in accordance with CT regulations.
• Order office supplies.
• Provide support for audit request.
• Protect organization’s value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.
• Continue to improve the payment process.
• Accomplish accounting and organization mission by completing related results as needed.
• Perform other related duties as assigned.

Job Requirements

· Demonstrated proficiency using Microsoft Office including Exel and Word.

· Working knowledge of procurement and payable processes using Sage 100 or similar software.

· Knowledge of procedures, credits, and collections.

· Detail-oriented and committed to meeting important deadlines.

· Must be able to read Purchase Orders correctly.

· Accuracy is essential.

· Must be able to handle all but the most complex tasks

· Works independently and responsibly.

· Excellent attendance and punctuality

· Able to adapt to change.

· Demonstrated written and verbal communication skills.

· Able to lead change and respond to tactical changes.

· Able to prioritize and manage time effectively.

· Attend in house and outside training sessions.

Education and Experience

High School Graduate or GED.

Minimum 7-10 years experience in Accounts Payables

Reports to Controller

Opportunity for Advancement

At Chabaso Bakery we are deeply committed to developing an environment conducive to personal and professional growth and it is a priority to promote our workforce from within.

Bakers for a Better World!

Note:

This position description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

Chabaso Bakery is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,000 - $60,000