What are the responsibilities and job description for the Administrative and Accounting Assistant position at CH MANAGEMENT LLC?
Job Summary: We are looking for a dependable and detail-oriented Administrative and Accounting Assistant to support our accounting and back-office team. Our company provides centralized accounting and administrative support to a group of affiliated operating companies. This role provides administrative and accounting support across multiple operating companies. Strong organizational skills, the ability to prioritize effectively, and comfort multitasking in a deadline-driven environment are essential for success in this role.
Key Responsibilities:
- Provide general administrative support: phones, emails, scheduling, and filing
- Assist with accounts payable, accounts receivable, and basic bookkeeping tasks across multiple operating companies
- Enter and reconcile data in accounting software (e.g., QuickBooks) for various entities
- Help prepare financial reports and maintain accurate, well-organized records for each company supported
- Manage and prioritize workflow across multiple entities to meet reporting and filing deadlines
- Coordinate with accountants and team members to ensure timely completion of deliverables
- Maintain confidentiality and professionalism when handling sensitive financial information
- Perform other office and administrative duties as needed
Qualifications:
- Exceptional organizational skills and the ability to prioritize and manage competing deadlines is required
- Proven ability to multitask and stay organized while supporting multiple companies or entities simultaneously is required (e.g., in a shared-services group, multi-entity accounting environment, or accounting firm)
- Prior experience in administrative or accounting support roles preferred
- Strong attention to detail and accuracy
- Proficient in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks is a plus
- Ability to handle confidential financial information with professionalism and discretion
- Comfortable working in a fast-paced, team-oriented environment with shifting priorities
- Excellent communication and time management skills