AP and Grants Support

Title

Accounts Payable and Grants Support Coordinator

Compensation: $50,000 annually (depending on experience)

Direct hire, permanent opportunity

Benefits & Growth

• Move from part-time coverage to a full-time, long-term seat supporting finance and project operations
• Hands-on training and mentorship from leadership across Accounting and Grants
• Clear runway to expand into grant support, proformas, and light project compliance work
• Professional development support aligned to your growth areas (AP, grants, construction admin systems)
• Stability and predictability in a role that is being intentionally built for the future
  
  

Why This Opportunity Stands Out

• You are walking into a role with real ownership; this position is being shaped as the organization transitions and help in a grant support capacity. You will help define how the workflows, what gets streamlined, and what “great” looks like going forward.
• High visibility, partnering directly with senior finance leadership and key internal stakeholders to keep payments accurate, timely, and properly allocated.
• A rare blend of AP plus mission critical funding support, most AP roles stop at bill pay. Here, you will also help ensure grant-related invoices and documentation are organized, accessible, and audit ready.
• Your work will be tied to real outcomes; accurate coding, clean documentation, and tight credit card oversight directly support project delivery, reporting, and funding requirements.
• You will use practical tools and processes working in QuickBooks Online and interact with a construction project documentation workflow that includes organizing plans, change orders, and inspection records in a project management system.
  
  

Key Responsibilities

• Process high-volume accounts payable, including invoice entry, verification, coding, and routing for approval
• Allocate construction-related invoices accurately across projects and categories, including multi-line job allocations
• Manage and reconcile company credit cards, receipts, and supporting documentation
• Pull, organize, and maintain grant-related invoice documentation, supporting reporting and internal tracking
• Assist with light operational support tied to projects, such as permit tracking paperwork, scheduling coordination, and document organization when needed
  
  

Must-Have Skills/Experience (Required)

• Recent experience in accounts payable with consistent invoice volume and deadlines
• Strong ability to code and allocate invoices accurately, including job or project-based tracking
• Working knowledge of QuickBooks Online (bill pay workflow, vendor setup, reporting, attachments)
• Confidence managing credit card activity and ensuring documentation is complete and compliant
• Detail-driven recordkeeping, with the ability to maintain organized files for audits, grants, and approvals
  
  

Location: Fort Wayne, IN

Primarily based in a corporate office environment with occasional local visits tied to projects, vendors, or municipalities

Schedule: Full-time, daytime hours

Some flexibility may be available based on workload and business needs

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