What are the responsibilities and job description for the Law Firm Office Manager position at CF Legal Recruiting and Staffing?
A nationally recognized real estate law firm is seeking an Office Manager to support firm leadership and oversee day-to-day office operations. This highly visible role works closely with attorneys and senior leadership to ensure efficient workflow, strong internal coordination, and a polished client-facing office environment.
This position is ideal for a proactive, organized professional who thrives in a fast-paced law firm setting and enjoys balancing operations, facilities coordination, executive support, and firmwide initiatives.
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Key Responsibilities
Firm Operations & Facilities
Oversee daily office operations and workflow across departments
Coordinate office maintenance, repairs, vendors, and building management
Manage supply procurement and inventory
Assist with workspace planning and office logistics
Maintain a professional and welcoming office environment
Reception & Front Office Oversight
Oversee reception operations and front-desk coverage
Serve as a primary point of contact for visitors, clients, attorneys, and staff
Ensure smooth handling of incoming calls, deliveries, and guest coordination
Support a polished client-facing office experience
Executive & Administrative Support
Support the Managing Partner with daily tasks
Coordinate internal communications related to office operations
Assist leadership with firmwide operational initiatives
Vendor & Contract Management
Manage relationships with office vendors and service providers
Coordinate service schedules and monitor performance quality
Assist with tracking vendor agreements and operational expenses
Human Resources & Recruiting Support
Coordinate onboarding logistics for new hires
Support employee benefits implementation and enrollment processes
Assist with interview scheduling and hiring coordination
Client Engagement & Firm Events
Plan and execute firmwide events, staff celebrations, and team-building initiatives
Support internal engagement initiatives and client-facing programs
Technology & Office Support
Provide first-level troubleshooting support for Zoom, printers, and workstations
Coordinate with external IT vendors as needed
Help maintain smooth day-to-day office technology operations
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Qualifications
Bachelor degree in math, finance, or accounting
Strong organizational and multitasking skills
Excellent communication and problem-solving abilities
Experience coordinating vendors and facilities projects
Comfortable supporting senior leadership
Proficiency with Microsoft Office and office technology platforms
Ability to manage multiple priorities in a fast-paced environment