Law Firm Human Resources Coordinator

A mid-size, entrepreneurial, growing, and highly supportive law firm is seeking a Human Resources Coordinator for their New York City office.

What the role entails:

The Human Resources Coordinator participates in the daily operations of the Human Resources Department focusing on functions and services to support the HR Team. The Human Resources Coordinator will be a vital member of the Department working closely with the HR team.

What they’re looking for in the ideal candidate:

• A team player who also has the ability to work independently.
• Is extremely organized with a demonstrated ability to handle a fast-paced environment with competing deadlines.
• Highly professional with excellent communication skills.
• Provides a high level of customer service along with strong interpersonal skills.
• Handles personnel matters and difficult situations with the highest levels of confidentiality, poise, and tact.

Essential responsibilities include:

• Coordinate logistics of and prepare new hire orientation schedules.
• Conduct new hire orientation and office tours.
• Communicate internal updates such as new hires, transfers, status changes, and employee departures.
• Responsible for electronic personnel file management.
• Manage HR department inbox with the Payroll & Benefits Specialist to ensure timely responses to employee inquiries.
• Respond to daily secretarial coverage needs, coordinator backup coverage to ensure attorneys have adequate and effective support.
• Track and manage time off for legal support staff and keep internal attendance calendar up to date.
• Support annual review processes by scheduling meetings, tracking status, and following up.
• Participate in review planning meetings, take notes and compile feedback into individual summaries.
• Plan and coordinate various Firm events and lead company cultural initiatives.
• Assist as needed with recruiting efforts including initial resume review, scheduling interviews, conducting reference checks and overseeing background check process.
• Assist with coordination and overview of the annual Summer Intern program, including onboarding, scheduling of intern events, and communications.
• Assist with compiling and preparing various reports.
• Maintain required posted information and notices on the Firm Intranet.
• Assist with ongoing compliance efforts, including required posters and annual trainings.
• Perform other duties as assigned or required.

Qualifications and skills:

• A minimum of two (2) years’ experience in Human Resources preferably within a law firm or professional services organization.
• Bachelor's degree preferred but not required, HR related course work a plus.
• Meticulous attention to detail and follow-through is a must; performs tasks with a high degree of accuracy, efficiency, and timeliness.
• Ability to effectively communicate both verbal and written across all levels
• Ability to analyze and present data in a meaningful way.
• Proficient in Word, PowerPoint, and Excel.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

They are currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays.