Senior Event Producer / Project Manager

JOB DESCRIPTION: SENIOR PROJECT MANAGER (SPM)

At Cerbelli Creative, our team of producers, designers, and entertainment experts is responsible for over 75 live events annually. The Senior Project Manager will be part of the Events Department, working on their own projects while indirectly supporting other Project Managers and Project Coordinators, reporting to the Director of Events (department head).

The SPM is responsible for leading event planning and working alongside other team members to drive a project from brief to delivery. They must be creative and enjoy working within a small, dynamic environment that is fast-paced and demanding. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The SPM will lead their scheduled projects, manage resources, and source the right talent for each project, both internally and externally, to deliver projects to the highest standards. They create timing plans and budgets within our time and tracking system, assume responsibility for the review and approval process of creative output, and ensure the projects they own run on time and on budget. The candidate must work independently and professionally, communicating directly with clients, to plan and execute corporate, social, and non-profit events.

The premier candidate will need to be great with creative teams and vendors alike, hardworking, and passionate about creating and producing the best events. The process is key, and someone who really respects and understands that, although creativity needs freedom, it also needs to follow a framework and process to allow it to thrive. The SPM should have meticulous attention to detail, excellent communication, and organizational skills, understand the importance of the profitability of projects for the agency, and have proven themselves as organized in the day-to-day running of multiple prestigious projects.

This role requires someone who has the ability to plan their own large-scale projects while finding the time to nurture and support the rest of their team.

This role also requires a high-energy individual with great people skills, but, most importantly, this role requires a true leader. Someone who is a nurturing, courteous, positive, solution-thinking individual with a high level of EQ.

Cerbelli Creative values hard work, and we want to have fun doing it.

Senior PM Responsibilities include, but are not limited to:

• Lead all project-related meetings, including post-mortems and unscheduled team check-ins, with your various teams, reporting back to the Director of Events
• Be a presence on-site to support team members with flawless event execution
• Working with the Director of Events, assist with dispersing workloads and projects evenly and effectively
• Manage client/partner expectations by ensuring delivery of the highest quality service, and act on client feedback
• Responsible for budget creation, implementation, and reconciliation for larger projects
• Grow Cerbelli Creative’s clientele through hospitality and building relationships
• Continuous nurture and support your team as needed
• Handle projects and tasks given to you by Senior Leadership

Project-Based Responsibilities include, but are not limited to:

• Effectively design, produce, and manage social and corporate events from concept, proposal writing, verbal proposal presentation, production and planning, and event day execution
• Lead budgeting, forecasting, auditing, and reconciliation to ensure financial accuracy, while preparing client quotes, negotiating vendor rates, and managing payment collection to ensure timely invoicing and meet financial targets
• Act as the primary project liaison, facilitating effective and efficient communication between clients and strategic partners
• Track, anticipate, and prepare for upcoming deadlines, events, and agenda items that require action
• Planning and supporting special events with a high attention to detail
• Oversee on-site management to ensure smooth execution, ensuring all logistical details are handled
• Candidate must be capable of transforming a creative vision into reality by skillfully combining visuals with a compelling narrative
• Conduct thorough research and perform site visits to identify potential venues and resources, providing clients with valuable insights to support informed decision-making about event possibilities
• Prepare planning documents such as run of show, production schedule, and floor plans
• Delegate tasks efficiently across multiple departments, ensuring clear communication of responsibilities and expectations to maximize productivity
• Some travel will be required

Qualifications:

• At least 7 years of experience planning and producing events
• At least 4 years of leading a small team
• Proven track record of producing multiple complex projects
• Must be able to work overtime, evenings, and weekends as needed
• Ability to work in a fast-paced environment and handle multiple projects simultaneously, while maintaining a strong attention to detail and accuracy
• Ability to use good judgment to prioritize work and complete projects in a timely manner
• Proficient in using the latest versions of Microsoft 365 & Keynote
• Candidate must have excellent presentation skills
• Must be extremely team-oriented, outgoing, and motivated
• Subject to wet floors, temperature extremes, and excessive noise
• Ability to work long days on your feet
• Ability to work evenings, weekends, holidays, and/or 6-day workweeks, when required, based on the overall needs of all businesses
• Requires occasional lifting of up to 40 pounds in weight, 10 pounds frequently
• Subject to background checks, depending on the various projects

Technical Knowledge:

• Microsoft 365
• Keynote
• Dropbox
• Slack
• Google Drive
• Email Campaign Systems
• Monday.com

Personal Attributes:

• Creative and excited about brainstorming new and innovative events, themes, and designs
• Excellent verbal and written communication skills
• Must be a creative, detail-oriented, “People Person” capable of working on multiple projects simultaneously
• Must be team-oriented, outgoing, and extremely motivated
• Flexibility, patience, and an ability to deal diplomatically with any situation.
• Ability to interact with internal & external customers in a friendly & professional manner.
• Hospitality and customer service mindset with a desire to serve clients and vendors
• Understands the “needs of the business” as well as following a basic “code of ethics” while conducting business

Due to the nature of this position and its overall responsibilities to the team and clients, this role requires working 5-week days per week, with an optional work-from-home every Friday, plus any additional days required for events that involve Saturday-Sunday management and are scheduled with your supervisor.

Some travel is also required: regionally, nationally, and internationally.

This job description is not all-inclusive.

Cerbelli Creative reserves the right to amend it at any time.

EOE/AA/M/F/Vets/Disabled

Compensation

• $101,400 Annually (this is a set rate)
• Ability to Earn Additional Pay via “On-Site Event Pay”
• Profit Sharing (currently in the form of an End-of-Year Bonus)
• MacBook Provided
• Vacation/PTO, Sick Days, Holidays, & Office Closures (Totaling 40 Days Annually)
• Eligibility for Healthcare and 401k (with a company match up to 3.5%) after an introductory period
• Bi-Weekly Payroll