Office Manager

Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This role is vital in ensuring smooth administrative workflows, fostering a productive work atmosphere, and maintaining efficient communication across teams. The ideal candidate will bring energy, attention to detail, and a proactive approach to managing office functions, vendor relationships, and team coordination. As an Office Manager, you will play a key role in supporting organizational goals while creating an engaging and well-organized workspace that promotes collaboration and efficiency.

Responsibilities

• Oversee all administrative functions, including clerical tasks such as filing, data entry, and record keeping to ensure accuracy and accessibility of information.
• Manage office supplies inventory, place orders, and coordinate with vendors to maintain optimal stock levels and service quality.
• Coordinate scheduling and calendar management for meetings, appointments, and company events to maximize team productivity.
• Supervise front desk operations, including greeting visitors, managing multi-line phone systems, and ensuring excellent phone etiquette.
• Plan and execute company events, meetings, and training sessions to foster team development and engagement.
• Handle human resources responsibilities such as onboarding new staff, managing payroll using QuickBooks or similar software, and supporting employee relations initiatives.
• Oversee office budgeting, expense tracking, and bookkeeping activities to ensure financial accuracy and adherence to budget constraints.
• Supervise office staff and support team management efforts by providing training & development opportunities to enhance skills and performance.
• Maintain compliance with health & safety regulations while managing medical or specialized office environments if applicable.
• Develop efficient filing systems for both digital and physical documents to streamline information retrieval.
• Manage vendor relationships for office supplies, maintenance services, IT support, and other external providers to ensure reliable service delivery.
• Support scheduling management for internal projects or external engagements that require detailed planning and coordination.

Experience

• Proven experience in office management or administrative roles with strong supervisory capabilities.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in QuickBooks for payroll processing and financial recordkeeping; experience with bookkeeping is highly desirable.
• Strong communication skills—both verbal and written—to facilitate clear interactions with staff, vendors, and clients.
• Expertise in event planning from small meetings to large corporate events that motivate teams and impress stakeholders.
• Skilled in vendor management to negotiate contracts and maintain positive relationships with suppliers.
• Knowledge of human resources practices including onboarding, employee relations, training & development programs.
• Experience managing schedules using calendar management tools; adept at prioritizing tasks efficiently.
• Familiarity with front desk operations including multi-line phone systems and phone etiquette standards.
• Ability to handle budgeting processes accurately while maintaining detailed records of expenses through bookkeeping software like QuickBooks.
• Experience working in medical office management or similar specialized environments is a plus but not required. Join us as an Office Manager if you’re passionate about creating organized workspaces that empower teams! Bring your energy, leadership skills, and meticulous attention to detail—help us build a thriving workplace where everyone can succeed!

Job Type: Full-time

Pay: $30.01 - $38.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $30 - $38