Project Coordinator - Oracle Cloud

Location: Nashville, TN (Remote)
Job Type: Contract
Work Arrangement: Remote

We are seeking a highly organized and detail-oriented Project Coordinator – Oracle Cloud to provide administrative and operational support to an enterprise Oracle Cloud implementation and stabilization program. The successful candidate will work closely with the Project Manager, internal stakeholders, leadership, and vendor teams to coordinate project activities, maintain documentation, track issues and deliverables, and support financial reporting.

The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple workstreams and deadlines in a fast-paced project environment.

• Schedule and coordinate meetings with internal teams, vendors, and project stakeholders.

• Prepare meeting agendas and distribute relevant materials before meetings.

• Document meeting minutes, decisions, and action items accurately.

• Distribute meeting notes promptly and follow up with action owners.

• Track action items and ensure timely completion of assigned tasks.

• Maintain project trackers, issue logs, work order inventories, schedules, and status reports.

• Ensure project documentation is current, organized, and accessible to the project team.

• Assist the Project Manager with maintaining a consolidated issue and work order inventory.

• Track project milestones, deliverables, deadlines, and dependencies across workstreams.

• Prepare status updates, reports, and presentation materials for leadership and steering committee meetings.

• Track project financials, budget utilization, hours consumed, and vendor billing.

• Assist in reviewing vendor invoices for completeness and accuracy.

• Verify invoice details against applicable contract terms and budget allocations.

• Identify discrepancies and escalate issues to the Project Manager or leadership.

• Maintain financial tracking logs and assist with preparing summary reports.

• Coordinate communications with internal teams and external vendors.

• Support onboarding activities for new team members and vendors.

• Assist with orientation materials, access coordination, and project documentation.

• Provide administrative support to ensure smooth project operations.

• Collaborate with IT, Finance, HR, leadership, and vendor teams.

• Experience supporting project teams in a project coordination, project administration, or similar role.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage multiple priorities, stakeholders, and deadlines simultaneously.

• Proficiency in Microsoft Office, Microsoft Teams, SharePoint, and related productivity tools.

• Excellent written and verbal communication skills.

• Strong documentation, meeting coordination, and follow-up skills.

• Ability to work independently, take initiative, and complete tasks with minimal supervision.

• Experience supporting enterprise software implementations or ERP projects.

• Familiarity with Oracle Cloud applications or implementation programs.

• Experience with project management tools such as Smartsheet, Jira, or similar platforms.

• Previous experience in public sector or government environments.

• Experience with vendor invoice reviews, contract financial tracking, or budget reporting.

The ideal candidate is proactive, dependable, and detail-oriented, with the ability to keep project activities organized and ensure that action items, documentation, deliverables, and deadlines are consistently tracked. Experience supporting complex enterprise technology programs is an advantage.