Oracle Cloud Project Manager, Coordinator

Position: Oracle Cloud Project Coordinator
Duration: 6 months minimum, likely to extend to 12 months
Location: Nashville, TN - 100% Remote

Approximately eight months post go-live on a major Oracle Cloud implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce of approximately 26,000 employees. The system is in active stabilization, with a significant volume of open issues, vendor coordination, steering committee governance, and cross-departmental workstreams running simultaneously.

We need an organized, detail-oriented Project Coordinator who can provide reliable administrative and operational support to the Oracle Cloud Project Manager and the broader program team. This is a coordination and execution role - making sure nothing falls through the cracks.

What You Will Do

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.

• Prepare meeting agendas in advance and distribute materials to participants.

• Capture meeting minutes, decisions, and action items in real time.

• Distribute notes and action items promptly following each meeting.

• Track action item status and follow up with owners.

• Maintain and update project documentation, including trackers, logs, status reports, and schedules.

• Ensure project artifacts are current, organized, and accessible to the team.

• Support the PM in maintaining the consolidated issue and work order inventory.

• Assist with preparing materials for steering committee meetings and leadership updates.

• Support tracking of contract financials, including hours consumed, budget utilization, and vendor billing against allocations.

• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.

• Flag discrepancies or questions for PM and leadership review.

• Maintain financial tracking logs and assist in preparing summary reports.

• Coordinate internal and vendor-facing meeting logistics, including virtual meeting setup and participant communications.

• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.

• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.

• Handle general administrative needs that support smooth program operations.

Required Qualifications

• Strong organizational skills and attention to detail.

• Experience supporting project teams in a coordination or administrative capacity.

• Ability to manage multiple workstreams and priorities simultaneously.

• Proficiency with Microsoft Office, Teams, SharePoint, and similar platforms.

• Clear, professional written and verbal communication skills.

• Ability to take initiative and work independently once direction is given.

Beneficial but Not Required

• Experience supporting enterprise software or ERP implementations.

• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.

• Public sector or government experience.

• Experience reviewing vendor invoices or tracking contract financials.