What are the responsibilities and job description for the PT-Clerk III - Outgoing Transcripts position at Central Texas College?
Posting Information
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title PT-Clerk III - Outgoing Transcripts FLSA Non-Exempt Full Time/Part Time Part Time Department Outgoing Transcripts-Registrar Campus Central Campus Location Central Campus Hourly Rate 11.33 Hours Part-time, include requirement and total hours per week - 19.5 Summary of Position
The Clerk III is directly responsible to the Office Assistant III/Registrar’s Office. The overall duties and responsibilities of this position are to process transcript requests for students, generate permanent academic records in accordance with institutional and accrediting guidelines, provide general record keeping support services to students and staff, and perform routine clerical tasks.
Minimum Required Education
High school diploma or GED required. One year of college preferred
Minimum Required Experience
Three years wage earning clerical experience or certification relevant trade school (30 college credits) and six months wage earning clerical experience required.
A copy of certificates and/or college transcripts required with application for evaluation purposes.
Required Knowledge, Skills And Abilities
Other Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
Optional Documents
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title PT-Clerk III - Outgoing Transcripts FLSA Non-Exempt Full Time/Part Time Part Time Department Outgoing Transcripts-Registrar Campus Central Campus Location Central Campus Hourly Rate 11.33 Hours Part-time, include requirement and total hours per week - 19.5 Summary of Position
The Clerk III is directly responsible to the Office Assistant III/Registrar’s Office. The overall duties and responsibilities of this position are to process transcript requests for students, generate permanent academic records in accordance with institutional and accrediting guidelines, provide general record keeping support services to students and staff, and perform routine clerical tasks.
Minimum Required Education
High school diploma or GED required. One year of college preferred
Minimum Required Experience
Three years wage earning clerical experience or certification relevant trade school (30 college credits) and six months wage earning clerical experience required.
A copy of certificates and/or college transcripts required with application for evaluation purposes.
Required Knowledge, Skills And Abilities
- Ability to operate various office machines, including operating a scanner.
- Ability to scan into a document imaging system.
- Competency in Microsoft Office suite and have the ability to learn various software applications.
- Ability to enter data with high proficiency and accuracy.
- Good oral and written communication skills
- Must have patience and excellent customer service skills
- Must have good attention to detail and task oriented
- Knowledge of FERPA is helpful
- Knowledge of Ellucian Colleague Student Application, SPEEDE, Informer or the ability to quickly learn these applications.
- Ability to work standard CTC hours; be punctual and professional in the workplace.
Other Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)
- High School Diploma/GED only
- Certificate of Completion or 30 college credits-Transcripts must be attached to application
- Associates Degree-Transcripts must be attached to application
- Bachelors -Transcripts must be attached to application
- Masters-Transcripts must be attached to application
- I do not have a GED or High School Diploma
- * How many years wage earning clerical experience do you have in the workforce?
- less than 6 months clerical experience
- 6 months-1 year clerical experience
- 2-3 years clerical experience
- 4-5 years clerical experience
- 6-7 years clerical experience
- Over 7 years clerical experience
- * How many years experience do you have using electronic forms or document imaging systems?
- no experience
- less than six months
- 1 year
- 2 years
- 3 years
- 4 years
- Over 4 years
- * Rate your level of proficiency with Microsoft Excel or other spreadsheet software applications (low, average, high).
- Low
- Average
- High
- * How many wage earning customer service years experience do you have?
- Less than 6 months
- 6-11 months experience
- 1-2 years experience
- 3 years experience
- 4 years experience
- 5 or more years experience
- No experience in this area
- * Are you a Veteran of the US Armed Forces?
- Yes
- No
Optional Documents
- Resume
- Cover Letter
- Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE
- Letter of Recommendation
- Transcript
- DD214-Military Discharge
- FAFSA Confirmation Page
- Transcript 2
