What are the responsibilities and job description for the Clerk III -Student Records position at Central Texas College?
Posting Information
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title Clerk III -Student Records FLSA Non-Exempt Full Time/Part Time Full Time Department Records Campus Central Campus Location Central Campus Hourly Rate 11.33 Hours Full-time, indicate working hours - Mon-Thur 7:30 am-5:30 pm, Fri 7:30 am to 11:30 am, Overtime, describe requirements - During registration Summary of Position
The Clerk III reports directly to the Associate Registrar of Central Records & Registration. The duties and responsibilities of this position is to process registration/withdrawal requests for students and faculty, generate permanent academic records in accordance with institutional and accrediting guidelines, provide general record keeping support services to students/staff/faculty and perform routine clerical tasks.
Minimum Required Education
High school diploma or GED required.
Minimum Required Experience
Three years wage earning clerical experience or certification relevant trade school (30 college credits) and six months wage earning clerical experience required.
(A copy of certificates and/or college transcripts required with application for evaluation purposes).
Required Knowledge, Skills And Abilities
Other Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
Optional Documents
Position Details
This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.
Position Information
Position Title Clerk III -Student Records FLSA Non-Exempt Full Time/Part Time Full Time Department Records Campus Central Campus Location Central Campus Hourly Rate 11.33 Hours Full-time, indicate working hours - Mon-Thur 7:30 am-5:30 pm, Fri 7:30 am to 11:30 am, Overtime, describe requirements - During registration Summary of Position
The Clerk III reports directly to the Associate Registrar of Central Records & Registration. The duties and responsibilities of this position is to process registration/withdrawal requests for students and faculty, generate permanent academic records in accordance with institutional and accrediting guidelines, provide general record keeping support services to students/staff/faculty and perform routine clerical tasks.
Minimum Required Education
High school diploma or GED required.
Minimum Required Experience
Three years wage earning clerical experience or certification relevant trade school (30 college credits) and six months wage earning clerical experience required.
(A copy of certificates and/or college transcripts required with application for evaluation purposes).
Required Knowledge, Skills And Abilities
- Must possess average computer, E-mail and internet skills with knowledge of Microsoft Word, Excel and Outlook.
- Attention to detail and task oriented.
- Ability to perform research and resolve discrepancies in students’ academic and enrollment record.
- Ability to demonstrate excellent customer service skills that include effective interaction and conflict resolution.
- Demonstrated written and oral communications skills.
- Demonstrated data entry and word processing skills with a high degree of accuracy.
- Skilled at proofreading and identifying conflicting data .
- Ability to work in a fast-paced environment, meet deadlines and multi-task.
- Ability to troubleshoot technical difficulties that prohibit students from logging into and registering for courses on-line.
- Ability to maintain confidentiality of student information.
- Excellent listening, verbal and written skills with an ability to work with students, faculty, staff and the general public.
- Willingness to provide assistance by giving courteous and professional customer service at all times.
Other Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What is your highest level of education attained or conferred? (Transcripts must be uploaded showing conferred date of degree or credit will not be granted)
- High School Diploma/GED only
- Certificate of Completion or 30 college credits-Transcripts must be attached to application
- Associates Degree-Transcripts must be attached to application
- Bachelors -Transcripts must be attached to application
- Masters-Transcripts must be attached to application
- I do not have a GED or High School Diploma
- * Do you have 3 years of wage earning experience in the clerical field or certification of relevant trade school and 6 months of wage earning experience?
- Yes
- No
- * How many years wage earning clerical experience do you have in the workforce?
- no experience
- Less than six months
- 6-11 months
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- More than 5 years
- * How many years experience do you have using Microsoft Office?
- 1 year experience
- 2 years experience
- 3 years experience
- Over 3 years experience
- Less than 1 year experience
- No experience
- * How many years experience do you have using electronic forms or document imaging systems?
- no experience
- less than six months
- 1 year
- 2 years
- 3 years
- 4 years
- Over 4 years
- * Do you have experience using Colleague or other student information systems?
- Yes, I have experience in Colleague or another student information system.
- No, I do not have experience in Colleague or another student information system.
- * Are you a Veteran of the US Armed Forces?
- Yes
- No
Optional Documents
- Resume
- Cover Letter
- Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE
- Letter of Recommendation
- Transcript
- License/certifications (upload all certificates as one single PDF document)
- DD214-Military Discharge
