What are the responsibilities and job description for the Special Programs Clerk (26-27 School Year) position at Central Office?
Primary Purpose:
To assist the Director of Special Programs while ensuring efficiency and organization of the office in a consistent manner. Help facilitate efficient operations, providing clerical support to the administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to organize and prioritize responsibilities and projects in order to meet timelines
Ability to handle day-to-day disruptions and requirements as necessary with a positive attitude
Ability to multi-task
Ability to answer multi-line phone system
Ability to follow verbal and written instructions
Ability to enjoy day-to-day interactions
Experience:
One to three years secretarial experience, preferably in public education environment
Data processing skills preferred
Customer service experience
Major Responsibilities and Duties:
1) Maintain professional decorum and protect confidentiality of all staff, parents, and students.
2) Adhere to time schedule for completing projects.
3) Facilitate friendly, comfortable working environment.
4) Copy, file, and distribute records.
5) Follow good business practices, and provide detailed, accurate work.
6) Keep accurate records of students, including all PEIMS data.
7) Maintain professional relationships with staff members and administrators.
8) Maintain appropriate business hours, professional dress, language, behavior and work area.
9) Copy records to send to receiving districts.
10) Maintain SHARS data
11) The Supervisor or his/her designee may assign other duties and accountabilities limited to those consistent with the
applicable job function and pay grade.
Equipment Used:
Personal computer, printer, copier, fax machine and calculator
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of
computer. Some light lifting is required.