Accounts Payable Clerk

Qualifications:

1.  High school diploma or equivalent.

2.  Deomonstrates competence using computer.

Reports to:  

Director of Business Services/ Director of Finance

Supervises:

None

Job Goal:

Work under the supervision of the Supervisor of Business Affairs to coordinate, collect and pay properly approved expenditures.

Performance Responsibilities:

1. Receive all invoices for payment.
2. Proof invoices for accuracy.
3. Obtain approval on all invoices prior to payment.
4. Process and pay all approved invoices.
5. Maintaina list of all vendors including past history of each invoice paid.
6. Review monthly statements from vendors.
7. Obtain unpaid invoices.
8. Apply unused credits to current purchases or obtain refunds.
9. Monitor outstanding checks and void and reissue checks over 90 days old.
10. Void lost or stolen checks and issue stop payment notices.
11. Prepare monthly check registers and other reports as directed for the Board.
12. Prepare and maintain a spreadsheet listing utilities paid, by school and month.
13. Record payments by third party for worker's compensation.
14. Extract, proof, and prepare Form 1099 Misc Miscellaneous Income.
15. Print and distribute financial statements to principals and the Board.
16. Prepare and submit monthly check approvals list to the Board.
17. Control the access and use of various credit cards.
18. Ensure that timely payment of items that have due dates.
19. Prepare and maintain a spreadsheet listing monthly phone bills for e-rate pruposes.
20. Invoice Food Service for items paid on their behalf.
21. Provide copies of inventory items to be entered into the accounting system.
22. File service agreements and lease contracts.
23. Prepare monthly vending machine receipt.
24. Reconcile assigned bank statement.
25. Order paper goods for the central office.
26. Order postage supplies.
27. Collect data from schools that have paid sports officials.
28. Summarize and enter the data into the accounting system for Form 1099.
29. Manage telephone lines and access codes.
30. Maintain a complete list of phone numbers and locations.
31. Perform any other duties as assigned by the Business Manager.
32. He/she shall be on the job at all time except in case4 of personal emergency, sickness, or as released for office-related business byt eh supervisor and/or superintendent.  In the vent that he/she has to be absent, the immediate supervisor shall be notified in a timely manner.

Terms of Employment:  12 months

Evaluation:  Performance in this position will be evaluated at least once annually in accordance with Board Policy.

Salary : $23,962 - $32,493