Staff Accountant

BASIC FUNCTION: Reporting to the Controller,the Staff Accountant helps with the financial functions of the organization. The Staff Accountant takes primary responsibility for ensuring timely preparation and submission of all contract billings and monthly reconciliation of all bank accounts. They work closely with program directors on submission of billings to ensure audit compliance. Additionally, the Staff Accountant is primarily responsible for timely filing of yearly 1099s. They will also assist with all general ledger accounts, accounts payable, accounts receivable, billing, entering payroll and invoice information into the financial system and other financial reconciliations. They will enter financial data into state/federal payment systems along with running monthly reports for billing and reconciliations. Assist with state financial management databases. Assist with preparation of 990, year-end audit and Uniform Financial Report (UFR). The Staff Accountant may also assist with the preparation of budgets and billings for federal, state and local governments along with private foundations. In addition, the Staff Accountant provides support to the Senior Staff Accountant to ensure a smooth, timely month-end close process and accurate reporting. Central Massachusetts Housing Alliance is an Equal Opportunity Employer. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares and submits all contract billings with proper documentation. • Prepares monthly bank reconciliations for all accounts. • Enters invoices into financial system ensuring back-up meets audit requirements. • Processes checks to vendors. • Assists with monthly reconciliations. • Makes journal entries to general ledger. SUPERVISOR: Controller STATUS: Full Time, non-exempt WORK SITE: 18 Chestnut Street, Worcester, MA 01609 SCHEDULE: Monday through Friday – 8:00-4:00 • Keeps accurate back-up documentation and procedures for duties. • Assists with preparation of 990, year-end audit and UFR. • Enters financial data into state/federal payment systems; run monthly/weekly reports for billing and reconciliations. • Works closely and transparently with all external partners including thirdparty vendors and consultants. • Assists with monthly billing and budget as needed. • Prepares monthly vendor’s accruals. • Supports with the Audit request for all liabilities. • Prepares cash deposits on a daily basis. • Other duties as deemed necessary by Controller, CFO or CEO. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may be updated from time to time. QUALIFICATIONS: • Minimum of a BA in Accounting or related field. • At least 3 years of accounting experience; nonprofit accounting preferred. • Thorough knowledge of GAAP and other accounting principles with meticulous attention to detail to ensure compliance with all relevant regulations. • Proficient computer skills, including Office; advanced proficiency in Excel and NetSuite preferred. • Strong analytical and problem-solving skills to identify and resolve discrepancies as encountered. • Able to effectively work in a team environment. • Able to operate in as a multi-tasker in a fast-paced, dynamic environment, and adapt to new accounting requirements. • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. • Personal qualities of integrity, credibility, and dedication to the mission of Central Massachusetts Housing Alliance, Inc.

Physical Requirements or Essential Abilities: None