Accounts Payable Coordinator

Client Name is Viacom

Pay rate: $22 – $28 /hr. on W2

Position: Accounts Payable Coordinator

Location: Onsite in Pittsburgh, 420 Ft. Duquesne Blvd Suite 100, Pittsburgh, PA

Duration: 9 months of contract

Hours:Part Time, 24 hours/week (3 days/week), Tuesday/Wednesday/Thursday

Here is the job description:

Location/Time Zone (On-site/hybrid): Onsite in Pittsburgh, 420 Ft. Duquesne Blvd Suite 100, Pittsburgh, PA

What are the main 3-5 responsibilities of this resource?
Does not require legal background, although working on invoices with legal firms. This is not a standard accounts payable role, it requires reviewing legal invoices as well as some project coordination tasks, we handle the invoices and process them for submittal into our accounts payable system. Vendor coordination and project admin support will be part of this role as well, supporting key business functions. Prior accounts payable/accounting experience is good to have.

What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?
AS degree
2 years minimum in administration, procurement
o Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).
o Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.

Position Summary:
We are seeking a proactive and detail-oriented individual to support key business functions primarily associated with invoice processing, vendor coordination, project administration support, and related reporting. This role is ideal for a highly organized professional that is comfortable working both independently and as part of a team.________________________________________
Key Responsibilities:

• Perform accurate data entry for invoices, procurement records, and project documentation.
• Vendor management including ongoing update of vendor records, ensuring vendor compliance with company requirements, and issue resolution. and contracts.
• Respond to inquiries and generate system reports regarding spending against PO's, projects and budgets.
• Maintain organized filing systems (digital and physical) for easy access and retrieval.
• Act as a liaison between internal teams, vendors, and external partners.
• Maintain accurate documentation and follow up on outstanding approvals and deliverables.

________________________________________
Qualifications:

• Education: Associate degree in business administration or related field required.
• Experience: Minimum 2 years in an administrative, procurement, or project support role.

________________________________________
* Technical Skills:
o Proficiency in Microsoft Office Suite, especially Excel (budget tracking, data entry, formulas and pivot tables).
o Familiarity with accounting, procurement, and project management software (e.g., SAP, Oracle, MS Project) is a plus.

Job Type: Contract

Pay: $24.55 - $28.00 per hour

Expected hours: 24 per week

Application Question(s):

• Do you have at least 2 years of experience in procurement, accounts payable?
• re you able to work onsite in Pittsburgh, PA (420 Ft. Duquesne Blvd) Tuesday–Thursday, 24 hours per week?
• Do you have experience reviewing and processing invoices, including vendor or legal invoices?
• How proficient are you with Microsoft Excel (e.g., formulas, pivot tables, data entry, budget tracking)?
• Do you have experience with vendor coordination, vendor compliance, or managing vendor records?
• Do you have hands-on experience with accounting or procurement systems (SAP, Oracle, Coupa, Ariba, etc.)?
• Are you comfortable performing project administration tasks such as tracking budgets, updating documentation, and following up on approvals?
• Do you have an Associate’s degree in Business Administration or a related field?
• Can you accurately maintain both digital and physical filing systems?

Experience:

• Accounts payable: 2 years (Preferred)
• Procurement: 2 years (Preferred)
• Invoice Processing: 2 years (Preferred)
• Vendor Management: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)
• SAP/ Oracle/ Peoplesoft : 2 years (Preferred)

Work Location: In person

Salary : $22 - $28