Facilities Assistant (Events)

Facilities Assistant (Events)

Location: Central Office

Reports to: Facilities Manager (Events)

Summary of Role

The Facilities Assistant (Events) provides hands-on support to ensure Celebration Church facilities are prepared for services, events, and conferences. This role executes set-up tasks and serves as on-site support to help create excellent experiences for Celebration Church guests and attendees.

Position Status & Schedule

• Non-exempt, hourly
• Full-Time
• Sunday through Thursday: hours vary per week dependent on events scheduled; may include weekends and evenings
• Christmas, Easter, Pursuit Weeks, and Dream Team Appreciation service dates and times are blackout days for time off. Major conferences may also be required workdays for this position. Other events will be required outside of your regular schedule; you will be informed in advance of these requirements. 

Essential Functions & Responsibilities

Service and Event Execution

• Complete assigned facility work orders for event, service, and conference needs.
• Set up and tear down event spaces, including moving, arranging, and storing furniture and equipment.
• Prepare and stage event supplies, ensuring readiness and quality (i.e. baptismals, tablecloths, towels, banners).
• Manage event inventory, including tables, chairs, and other supplies.
• Schedule HVAC settings and porter services for events.
• Serve as the on-site facilities representative for assigned events.
• Conduct pre- and post-event walkthroughs to ensure venue readiness, cleanliness, and reset.
• Proactively monitor environments during events, resolving setup or facilities challenges quickly and effectively.
• Support emergency changes or last-minute adjustments to setups.
• Work cross-functionally with ministry teams to ensure smooth execution of services and events.
• Coordinate with vendors on deliveries and pickups of facility rentals or other equipment (as requested)
• Report facility needs and equipment issues to the Facilities Manager for follow up.
• Assist in maintaining accurate and up-to-date expense reports.
• Contributes to the overall success of Celebration Church by performing all other duties as assigned

Requirements

• Mature Christian who calls Celebration Church home and supports the Church’s culture, vision, and values
• Unwavering commitment to place Christ first in all you do
• Desire to ensure people are known, loved, and celebrated
• Continually seeking growth with Christ and encouraging others to do the same
• Passion for excellence, always looking to improve
• Deep understanding of the value in being part of a family that is unified for a greater cause
• Must have completed all steps of Connection Point within 60 days of hire

Competencies

• Dedicated to creating excellent attendee experiences through effective facilities support.
• Works collaboratively with team members, ministries, and vendors to meet event needs and timelines.
• Highly organized and able to manage multiple setup requests simultaneously, with attention to detail and thorough execution.
• Follows through on tasks from request submission to successful completion.
• Thinks critically to troubleshoot and resolve setup changes or challenges efficiently.
• Proactive, adaptable, and dependable under pressure.
• Dependable and reliable to adhere to work schedule
• Comfortable using web applications/mobile applications to manage work orders
• Willingness to work outside of standard business hours for major events and services.

Education & Experience

• Prior Facilities, Events, or other related work experience preferred
• Experience in event setup, logistics, or hospitality support is a plus

Work Environment & Physical Demands

• Must be able to remain in a stationary position at least 30% of the time.
• Must be able to move about inside the office and around the Church facility.
• Must be able to position self to maintain supplies and equipment on lower shelves and in closets.
• Frequently move supplies and equipment weighing up to 50 pounds
• Able to perform repetitive physical tasks (i.e. stacking chairs, unstacking chairs, setting chairs out in rows, setting up folding tables and chairs in large venues)
• Constantly work in an open office environment
• Ability to work outside in various climates and temperatures

Other Information

Celebration Church is an equal employment opportunity employer to the extent required by law applicable to religious institutions. This job description is not inclusive and often includes other responsibilities.  Duties, responsibilities, and activities may change and/or new ones may be assigned at any time with or without notice.