Executive Assistant - Finance and Operations

Description

Executive Assistant – Finance & Operations

Location: Central Office

Reports to: CFO/Executive Director – Finance & Operations

Summary of Role

The Finance Executive Assistant supports the CFO/Executive Director (Finance & Operations) by providing high-level administrative support, operational coordination, and project management. This role requires top-tier organizational skills, discretion, and the ability to manage complex schedules and initiatives with professionalism and confidentiality.

Position Status & Schedule

• Full-Time (40 hours)
• Salary, Exempt
• Monday through Friday: may include evenings and weekends
• Christmas, Easter, Pursuit Weeks, and Dream Team Appreciation service dates are required workdays. Other events will be required outside of your regular schedule; you will be informed in advance of these requirements.

Essential Functions & Responsibilities

Leadership

• Serve as liaison between executive leadership and teams, fostering alignment, and follow-through
• Coordinate strategic planning sessions and ensure execution of initiatives with clarity and excellence
• Ensure proper information flow and communication across leadership levels
• Facilitate meetings, align schedules, and manage the needs for shared commitments between CFO and Celebration Leadership Teams
• Demonstrate executive presence and high emotional intelligence in representing the Finance office
• Partner in the planning and logistics of executive-level gatherings, stewarding hospitality and guest relations for visiting pastors, partners, and guests to create meaningful experiences and excellent environments
• Build and maintain relational equity across departments and ministry teams
• Anticipate leadership needs and proactively address challenges with grace and discretion

Administrative

• Manage complex executive calendars with precision, ensuring strategic alignment and effective time management; ensure Executive Director’s schedule and priorities run smoothly.
• Prepare and manage agendas, materials, presentations, and minutes for recurring (e.g. Team Meetings) and strategic meetings (e.g. Board Meetings).
• Track and follow up on meeting outcomes, ensuring task completion and project momentum.
• Optimize administrative processes and implement systems that improve productivity and communication.
• Coordinate conference calls and external meetings.
• Manage meeting logistics, including room setup, technology requirements, and materials distribution.
• Draft and coordinate executive-level communication, reports, briefings, and internal updates with clarity and professionalism.
• Assist Executive Director (in his role as ACU Board Member) with Austin Christian University (ACU) resources, presentations, and materials as assigned.
• Process and reconcile expenses, manage executive credit cards, and support budget tracking in alignment with organizational financial processes.
• Maintain high standards for confidentiality when handling sensitive organizational information.
• Contribute to the overall successful of Celebration Church by performing other duties as assigned.

Requirements

• Mature Christian who calls Celebration Church home and supports the Church’s culture, vision, and values
• Unwavering commitment to place Christ first in all you do
• Desire to ensure people are known, loved, and celebrated
• Continually seeking growth with Christ and encouraging others to do the same
• Passion for excellence, always looking to improve
• Deep understanding of the value of being part of a family that is unified for a greater cause
• Must have completed all steps of Connection Point within 60 days of hire

Competencies

• Commitment to advancing the vision of Celebration Church through administrative support
• Exceptionally organized with strong attention to detail
• Effective communicator with high emotional intelligence
• Professional demeanor
• Adaptable in a fast-paced and dynamic environment
• Manages multiple priorities and complex details with strong time management skills
• Models trust, integrity and professionalism in maintaining sensitive information with the highest level of confidentiality, using highest discretion in disclosure and use of information
• Willingly flexes schedule to support church events, projects, and leadership needs.

Education & Experience

• Bachelor’s degree (equivalent work or educational experience will be considered)
• 3 years in administrative roles
• Experience in church or ministry environments strongly preferred

Work Environment & Physical Demands

• Must be able to remain in a stationary position 50% of the time.
• Must be able to move about inside the office and around the Church facility.
• Must be able to position self to maintain supplies and equipment on lower shelves and in closets.
• Frequently move supplies and equipment weighing up to 20 pounds
• Constantly work in an open office environment
• Ability to work outside in various climates and temperatures

Other Information

Celebration Church is an equal employment opportunity employer to the extent required by law applicable to religious institutions. This job description is not inclusive and often includes other responsibilities.  Duties, responsibilities, and activities may change and/or new ones may be assigned at any time with or without notice.

Qualifications