High School Administrative Assistant

Function:

Provide confidential administrative support to the high school principal in a fast-paced environment. Serve as a key liaison between the school and the public, ensuring smooth daily operations, efficient communication, and positive interactions with students, staff, families, and the community.

Qualifications:

• High School diploma or GED required; post-secondary coursework in office administration preferred
• Previous experience in a school or professional office setting
• Proficiency in Google Workspace (Docs, Sheets, Forms, Calendar) and student information/data systems (e.g., Skyward and Infinite Campus preferred)
• Strong written and verbal communication skills
• Exceptional organizational skills with attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Customer service oriented and enjoys working in a student-centered environment
• Experience or interest in website editing and social media communication preferred
• Ability to multitask and manage competing priorities in a dynamic setting

Essential Duties and Responsibilities:

• Serve as the confidential administrative assistant to the high school principal, Rocket Academy Director, and/or athletic director
• Maintain a welcoming, professional, and student-friendly school office environment
• Manage all incoming and outgoing communication, including phone calls, emails, and written correspondence, with professionalism
• Maintain accurate and up-to-date school records and filing systems for the principal, athletic director/activities coordinator, and school operations
• Prepare, type, distribute, and file documents, reports, and communications related to building functions and district requirements
• Coordinate the preparation and distribution of report cards, transcripts, and state-mandated reporting within WISEData, 3rd Friday counts, etc.
• Collect, organize, and interpret student, staff, and school data to support administrative decision-making and required reporting
• Greet and assist all school visitors in compliance with security procedures; provide information and directions as needed
• Support the care of sick or injured students in coordination with school health staff
• Assist substitute teachers with orientation, schedules, and access to necessary materials
• Process student and staff attendance and ensure accurate documentation and reporting
• Collect and record payments, forms, and related documentation as directed
• Open, review, and distribute mail and internal messages in a timely and organized manner
• Complete and submit reports as required by the principal or district administration
• Use various school and district software systems efficiently to support student and staff needs
• Maintain strict confidentiality in handling personnel, student, and district information
• Support special events, school functions, and communication initiatives, including newsletters and website updates
• Perform other duties as assigned to support building administration and school operations

Skills and Abilities:

• Strong interpersonal skills and a collaborative, team-oriented mindset
• Ability to work independently with minimal supervision
• Adaptable and flexible in responding to constantly changing school needs
• Problem-solving ability with a focus on proactive service
• Detail-oriented with strong time management and task prioritization

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Cedar Grove, WI 53013 (Preferred)

Ability to Relocate:

• Cedar Grove, WI 53013: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17