Purchasing & Scheduling Specialist

The Purchaser and Scheduling Associate is responsible for coordinating purchasing activities and production scheduling to ensure materials and resources are available to meet customer demand. This role works closely with suppliers, production, customer service, and logistics teams to balance material availability, production efficiency, and delivery performance.

Qualifications:

Key Responsibilities:

Purchasing Responsibilities

· Source, negotiate, and purchase materials, components, and supplies in alignment with company needs.

· Issue and manage purchase orders, ensuring accuracy in pricing, quantities, and delivery dates.

· Maintain optimal inventory levels to support production schedules while minimizing excess stock.

· Build and maintain strong relationships with suppliers to ensure reliable material flow.

· Track and resolve supplier issues related to quality, pricing, or delivery delays.

· Monitor market trends, supplier performance, and cost-saving opportunities.

· Maintain accurate purchasing data and documentation within ERP or inventory management systems.

Scheduling Responsibilities

· Develop and maintain daily and weekly production schedules based on customer orders, inventory, and material availability.

· Coordinate with production, shipping, and customer service to ensure efficient workflow and on-time delivery.

· Adjust schedules proactively to address changes in demand, material shortages, or equipment downtime.

· Communicate schedule updates and changes to all relevant departments.

· Track order progress to ensure deadlines and priorities are met.

· Analyze production capacity and lead times to identify bottlenecks or improvement opportunities.

Qualifications:

Education & Experience:

· Associate’s degree in Business, Supply Chain Management and 5 years of experience in purchasing, scheduling, or production planning (manufacturing or distribution environment preferred).

· Bachelor’s degree in Business, Supply Chain Management and 3 years of experience in purchasing, scheduling, or production planning (manufacturing or distribution environment preferred).

· Proficiency with ERP systems and Microsoft Office (Excel, Outlook, Word).

Skills & Competencies:

· Strong organizational and multitasking abilities.

· Excellent communication and negotiation skills.

· Analytical mindset with strong attention to detail.

· Ability to work collaboratively across departments.

· Proven problem-solving skills and adaptability in a fast-paced environment.

· Knowledge of inventory control and production planning principles.

Work Environment

· Primarily office-based with regular interaction with production and warehouse areas.

· May require occasional travel to suppliers or other company locations.

Physical Requirements

· Prolonged periods of sitting and computer use.

· Occasional lifting of materials up to 25 lbs.