Administrative Assistant

Position: Administrative Assistant

Location: San Ramon, CA

Salary Range: $60,000 – $80,000

Employment Type: Full-Time, In-Office (8:00 AM – 5:00 PM, 1-hour lunch)

Join the Team at Carlson, Barbee & Gibson, Inc. (CBG)

At CBG, our people are our greatest asset. As a well-established and trusted civil engineering firm with over 100 professionals, we are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is an excellent opportunity to work alongside engineering and corporate professionals in a collaborative, fast-paced, and supportive environment.

Position Overview

As an Administrative Assistant, you will play a critical role in supporting our engineering staff and administrative operations. This position is located in our reception area and serves as the first point of contact for clients and visitors. Responsibilities include greeting guests, answering and directing phone calls and maintaining a professional office environment.

The ideal candidate is proficient in Microsoft Office, particularly Excel, and can adapt quickly to new tasks. Experience with graphic design software such as Adobe Photoshop or InDesign is highly desirable.

This is an in-office position offering the opportunity to grow within the company and collaborate directly with engineers, project managers, attorneys, accountants, and other professionals.

Key Responsibilities

• Provide administrative and technical support to engineering teams
• Create and edit documents using Microsoft Excel, Word, and Project
• Design presentations and graphic materials (graphic design skills are a plus)
• Assist with document production, formatting, printing, and filing
• Manage calendars, schedule meetings, and handle phone communications
• Perform data entry and maintain accurate records
• Interface with external professionals including attorneys and accountants
• Support general office duties and special projects as needed

Qualifications

• High school diploma or equivalent required; college degree preferred
• Minimum 2–4 years of administrative experience
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Project, Outlook)
• Strong written and verbal communication skills
• Demonstrated ability to work with a range of personalities and seniority levels
• Reliable attendance and ability to work full-time in the office

Compensation & Benefits

• Competitive salary: $60,000 – $80,000
• 401(k) plan with employer matching
• Profit sharing plan
• Annual bonuses and performance-based salary adjustments
• Premium medical, dental, and vision insurance options (HMO or PPO)
• Long-term disability and life insurance
• Flexible Spending Account (FSA)
• Paid vacation, sick leave, and holidays
• Support for professional development and career growth

Ready to Apply?

Apply via LinkedIn or send your resume and cover letter to careers@cbandg.com.

Join a team where your talents are recognized, your growth is supported, and your contributions truly make a difference.