Administrative Assistant

Administrative Assistant locations Oakland, CA time type Full time posted on Posted Yesterday time left to apply End Date: January 31, 2026 (30+ days left to apply) job requisition id R100115406 ASM GLOBAL, the leader in privately managed public facilities has an excellent and immediate opening for an Administrative Assistant at ASM GLOBAL Oakland Arena and Oakland-Alameda County Coliseum. This position reports directly to the Office Manager. Hourly, Non-Exempt Rate of $25.00 to $29.00 per hour Job Summary The Administrative Assistant will be responsible for overseeing the administration of the front desk and reception area. The position will serve as first point of contact for Oakland Arena and Oakland-Alameda County Coliseum by answering the main phone line, returning calls, greeting all visitors/guests, and responding to guest emails with current information on a daily basis. Essential Duties and Responsibilities Welcome on-site visitors, announcing visitors to appropriate personnel. Assist visitors with logging into the visitor management system. Answer all incoming calls on the main, multi-line system and direct to the appropriate contact, voice mail box and/or handle as needed. Take messages and communicate to employees. Receive, sort, and route incoming mail and faxes. Ensure front desk and reception area is tidy and welcoming. Ensure company’s policies and security requirements are maintained. Maintain office supplies for copy room, kitchen area and other public use areas. Manage the venue’s Lost & Found program. Serve as a single point of contact for guest queries, manage log and inventory, and arrange disposal of non-claimed items after designated period of time. Assist with special projects as needed. Qualifications A minimum education level of: High School diploma or equivalent (BA/BS Preferred). Years of related work experience: 1 - 2 years. Ability to read, listen and communicate effectively in English. Strong written and verbal communication skills. Ability to access and accurately input information using a moderately complex computer system. Ability to work in a team environment. Must be proficient with Microsoft Office Suite (Word, Excel, Outlook). Skills and Abilities Excellent communication, problem solving, and organizational skills required. Strong attention to detail. Strong interpersonal skills. Excellent written and verbal communication skills. Excellent organizational and communication skills. Ability to work independently and as part of a team. Ability to work with minimal supervision. Physical Demands The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job. Close vision for review of information on a PC monitor, as well as hard copy output. Manual dexterity for regular use of hands for typing is required. May spend long hours in sitting at computer viewing computer monitor. ASM Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. ASM Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Please apply via the ASM Global Career Site. Location - Oakland CA