What are the responsibilities and job description for the Administrative Assistant position at CBA Elevator Consultants?
CBA Elevator Consultants, LLC is a leading consulting firm specializing in vertical transportation solutions. Established in 2004, we pride ourselves on excellence in design, engineering, and customer service. As we continue to grow, we are seeking an Administrative Assistant to collaborate with several departments on various tasks. The ideal candidate will have strong writing, typing, team collaborate and Microsoft application skills to help each department with various tasks.
Responsibilities including, but not limited to:
· Prepare proposals, email clients, follow-up through approval.
· Process approved proposals and input information in our software system (Deltek Vantagepoint).
· Complete various reports for sales, test witnessing, consulting and engineering departments and send them to clients.
· Help schedule personnel to field sites.
· Upload daily inspection notes / photos and save them in appropriate files.
· Follow up with elevator contractors for status of repairs / corrections found from field reports and track filings of AOCs (Affirmation of Corrections) on client’s behalf.
· Collaborate with team members to identify challenges and propose solutions.
· Maintain comprehensive documentation and records of all activities and communications related to clients elevator equipment.
· Answer phones.
· Order office supplies.
· Assist as needed with the daily functions of each department.
· Other duties as necessary.
Qualifications:
· Excellent attention to detail is a must.
· Proficient with Word, Outlook and Excel.
· Excellent verbal and written communication skills to interact with team members, clients, and industry personnel.
· Ability to work independently and as a team.
· 2 to 4 years of experience as administrative assistant.