What are the responsibilities and job description for the Administrative Assistant position at ABC Imaging?
Overview
We are seeking a proactive, detail-oriented Administrative Assistant to support org charts, PTO calendars, expense reports, time clock management, and HR-related matters.
Key Responsibilities
-Manage calendars, schedule meetings, and prepare documents/presentations.
-Maintain organized digital/physical filing systems.
-Update organizational charts; assist with onboarding/offboarding and employee records.
- Help ensure data accuracy in HRIS and databases.
-Oversee PTO calendars and attendance records, review time clock entries.
-Generate attendance/leave reports as needed.
-Prepare and submit expense reports; code to appropriate accounts.
-Assist with basic budgeting and reconciliations as needed.
- Protect confidential information; support policy communications and benefits-related tasks.
-Serve as a point of contact for internal teams and vendors.
Qualifications
-High school diploma required, associate degree or bachelor’s degree in business administration, HR, or a related field preferred.
-2 years of administrative support experience, preferably in a corporate or HR environment.
-Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint)
-Experience with HRIS systems, timekeeping software, and expense management tools.
- Strong organizational and multitasking abilities.
-High level of discretion and confidentiality.
-Excellent written and verbal communication; professional interaction with stakeholders.
-Detail-oriented with strong problem-solving skills.