What are the responsibilities and job description for the Executive Assistant & Operations Coordinator - Commercial Real Estate position at CB Property Management LLC?
This is not a receptionist job. It's not an office manager job. If that's what you're looking for, this isn't it.
We're a commercial real estate development and property management company based in Longmont, Colorado, managing a portfolio of 620,000 square feet across Boulder County. We move fast, we operate lean, and we hold ourselves to a high standard — and we genuinely love what we do. This is a team that works hard, celebrates wins, and takes care of each other. The environment is professional but real. If you've ever wanted to feel like your work actually matters and the people around you actually show up, this is that place.
We're looking for a one-of-a-kind Executive Assistant — someone who is extraordinary at supporting a CEO and considers that their highest calling professionally.
First and Foremost: You Are an Executive Assistant
This is the job. Supporting our CEO is the primary function of this role — full stop. You will own his world: his calendar, his communications, his priorities, and his follow-through. You will learn how he thinks, get ahead of what he needs, and make sure he is always focused on the work only he can do. Everything else gets handled by you.
If you've spent your career being the person a high-performing executive couldn't live without — this is written for you.
● Own the CEO's world, inbox, and communications with full discretion
● Anticipate needs before they're expressed and solve problems before they're escalated
● Draft correspondence, memos, summaries, and communications on his behalf
● Manage vendor relationships, follow-through, and open items across the business
● Protect his time, filter his priorities, and keep him operating at his best every day
Beyond the CEO: Team Integration and Operations
The remainder of your time — roughly 40% — is spent plugging into our broader team. You'll support our Property Management and Facilities Directors, help track lease renewals, loan and insurance deadlines, and vendor follow-through, and serve as a connective layer across the business. The details matter less than your ability to show up, figure out what's needed, and deliver.
Commercial real estate, property management, or finance background strongly preferred. This isn't pure administrative work — you'll be interacting with rent rolls, lease terms, and loan schedules, and the faster you can read those, the faster you become useful here.
What We're Looking For
● 7 years of true executive assistant experience supporting a C-suite leader — not administrative support, not office coordination
● Commercial real estate, property management, or finance background strongly preferred
● Sharp, intuitive, tech-savvy, and independently driven
● Comfortable with ambiguity and able to create structure where none exists
● A fast learner who picks up new industries, tools, and workflows quickly
● Discreet, professional, and trustworthy with sensitive information
● Proficient with AI productivity tools, Microsoft Office or Google Workspace
● Local to the Longmont/Boulder County area — must be within 30 minutes of Longmont
What This Is Not
We are not looking for someone who needs to be told what to do every day. We are not looking for someone who is great at answering phones and scheduling conference rooms. We need a strategic operator who happens to sit in an EA seat. One of a kind is not a cliché here — it's the actual requirement.
What We Offer
● Competitive salary: $75,000 – $95,000 depending on experience
● Health benefits
● A small, high-trust team where your work has real impact
● Exposure to a dynamic commercial real estate portfolio across Boulder County
To Apply
Send your resume and a brief note — not a cover letter template — telling us specifically why this role fits where you are in your career and what kind of executive you do your best work with. Generic applications will not be considered.
Pay: $75,000.00 - $92,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
Location:
- Longmont, CO 80501 (Preferred)
Work Location: In person
Salary : $75,000 - $92,000